Skip to main content
The Student Attendance Tool is designed for speed. An instructor can mark attendance for an entire class of 60 students in under a minute - select the group, mark the absent ones, submit. Every present student is recorded automatically.

​
Who Does This

​
How to Take Attendance

  1. Open the Education workspace
  2. Click the Student Attendance Tool shortcut at the top of the workspace
  3. Select the Student Group (your class)
  4. Select the Course (the subject for this session)
  5. Select the Schedule Date (today’s date for most sessions)
  6. The tool loads the complete student list for that group
  7. All students default to Present - tick the checkbox next to any student who is Absent
  8. Click Submit
The system creates one Student Attendance record for each student. Present students are marked Present; ticked students are marked Absent.
Student Attendance Tool showing a list of students with checkboxes, all defaulting to Present, with a few students ticked as Absent, and a Submit button at the bottom

​
What Gets Created

When you click Submit, the system creates one Student Attendance record per student in the group. Each record stores:
  • The student’s name
  • The date and session
  • The status (Present or Absent)
  • The student group and course
You do not need to do anything with these individual records - they are created in the background and appear in reports automatically.

​
Making a Correction After Submission

If you made a mistake (marked someone absent who was present, or vice versa):
  1. Go to Education workspace → Attendance card → Student Attendance
  2. Filter by the student’s name and the date of the error
  3. Open the attendance record
  4. Click Cancel to revert it to draft
  5. Edit the status (Present / Absent / On Leave)
  6. Click Submit again
Note: If the Attendance Freeze Date in Education Settings is set to a date after the session you are correcting, the record will be locked and cannot be edited. Contact your system administrator to adjust the freeze date.

​
Taking Attendance Directly on a Student Attendance Record

For individual corrections or edge cases, you can create attendance records manually:
  1. Go to Education workspace → Attendance card → Student Attendance
  2. Click New
  3. Select the Student, Date, Status, Student Group, and Course Schedule
  4. Click Submit
This is for one student at a time - use the Student Attendance Tool for whole classes.

​
Field Guide - Student Attendance

​
Attendance Freeze Date

The Attendance Freeze Date prevents retroactive changes to past records. Once this date is passed, attendance records before the freeze date cannot be edited. To check or change the freeze date:
  1. Go to Education workspace → Settings card → Education Settings
  2. Find the Attendance Freeze Date field
  3. Update if needed and Save
Only a system administrator or academic administrator with the right permissions can change this setting.

​
Viewing Attendance Records

For a specific student:
  1. Go to Education workspace → Attendance card → Student Attendance
  2. Filter by Student = the student’s name
  3. Filter by Date From / Date To if needed
For a whole class on a specific day:
  1. Go to Student Attendance
  2. Filter by Student Group and Date
Using reports:
  • Absent Student Report - for a date range, who was absent
  • Monthly Attendance Sheet - month-by-month grid per student
  • Batch-Wise Attendance - group-level attendance rates
All reports are in the Education workspace → Attendance Reports card.

​
Best Practices

Take attendance the same day, ideally at the start of class. Attendance taken immediately is more accurate than trying to recall who was present several days later. Use the Student Attendance Tool, not individual records. Creating individual Student Attendance records one by one is very slow. The tool submits all records for the entire group in a single action. Do not skip sessions. If attendance is not taken for a session, students appear to have no record for that day - they are neither present nor absent. This creates gaps in reporting and can affect regulatory compliance. Set the Attendance Freeze Date at the start of each term. This protects the integrity of historical records and prevents instructors from quietly editing attendance from weeks past.

​
Troubleshooting

Students are not appearing in the attendance tool: Check that the students are in the selected Student Group. Use the Student Group record to verify the Students table has the right people listed. Cannot submit attendance - getting a validation error: Make sure all required fields are filled in. Check that the Schedule Date is not past the Attendance Freeze Date. Attendance was already taken for this session: If you try to take attendance again for the same group and date, the system may warn you about duplicate records. Check the existing attendance records before creating new ones. Changes to attendance are not saving: The record may be past the Attendance Freeze Date and is therefore locked. Contact the system administrator to adjust the freeze date if a legitimate correction is needed.