Roles and responsibilities
Linking an instructor to an employee
Pay runs against an employee record. When an instructor is created, the system idempotently creates or links a matching employee for them, and ensures the commission salary component exists. From the HR page you can also make sure an instructor has an employee on demand.
How commission accrues
Commission is earned per delivered session. Each day the system accrues per-session instructor commission into a ledger, provided commission is switched on in settings. Each entry is one line an instructor has earned.Commission status flow
Commission field guide
Settling commission
A settlement rolls a batch of unsettled commission into a single payable amount that flows to payroll as an additional salary line.Settlement status flow
1
Create a settlement
From HR, create a settlement for an instructor. It gathers their unsettled commission into line items.
2
Submit it
Submitting settles the commission and creates the additional salary line for payroll.
3
Cancel if needed
A settlement can be cancelled, which releases its commission back to unsettled.
Running payroll
From the HR page a manager can run light payroll, which produces payslips including the settled commission lines. Staff attendance and staff leave are also visible here to support the payroll picture.Settings that control commission
Commission behaviour is governed by the centre’s settings: whether commission is enabled at all, and which salary component it maps to. A manager sets these once so accrual and settlement use the right component.Upstream and downstream dependencies
- Upstream: commission needs an instructor linked to an employee and delivered sessions.
- Downstream: settled commission feeds an additional salary line, which feeds payroll and the instructor’s payslip.
Best practices
- Confirm the salary component before settling. Commission maps to the component named in settings; a wrong component sends pay to the wrong line.
- Settle on a regular cycle. Settling monthly keeps commission from piling up and simplifies payroll.
- Cancel, do not delete, a wrong settlement. Cancelling cleanly returns commission to unsettled; deleting risks orphaned pay lines.