Assessments

The Assessments feature in College Management handles the full evaluation cycle: planning when and how students will be assessed, defining how marks translate to grades, recording individual student results, and generating grade reports for staff and management.

Who Uses This Feature

Role	What They Do
Academic Administrator	Creates grading scales, assessment groups, assessment criteria, and assessment plans
Instructor / Examiner	Creates assessment plans, records results for their student groups
Academic Administrator	Uses the Assessment Result Tool to bulk-enter results
Management	Reviews grade reports and assessment performance

Before You Start

You need:

Student Groups set up with students enrolled
At least one Course associated with the groups being assessed
An Academic Year (and optionally an Academic Term)

Assessment Setup

Before you can plan and record assessments, you need to configure three setup elements:

1. Grading Scale

A Grading Scale defines how total marks map to letter grades or categories. For example, 90–100 = A+, 80–89 = A, and so on. Creating a Grading Scale:

Go to Education workspace → Assessment card → Grading Scale.
Click New.
Fill in:

Field	What to Enter
Grading Scale Name	e.g. “Standard 10-Point Scale” (required)
Description	Optional explanation
Intervals	Add rows for each grade band: Threshold (minimum score %), Grade Symbol, Description

Save, then Submit.

Grading Scale form showing grade intervals table with threshold percentages and letter grade symbols

2. Assessment Criteria

An Assessment Criterion is a component of an assessment - for example, “Written Exam”, “Lab Work”, or “Presentation”. Criteria define the breakdown of marks within an assessment. Creating an Assessment Criterion:

Go to Education workspace → Assessment card → Assessment Criteria.
Click New.
Enter the Assessment Criteria Name (e.g. “Theory Paper”).
Save.

Criteria are added to Assessment Plans and to Courses (as default criteria).

3. Assessment Group

An Assessment Group organises assessments into categories for reporting purposes, such as “Midterm”, “Final Exam”, “Class Tests”, or by department. Creating an Assessment Group:

Go to Education workspace → Assessment card → Assessment Group.
Click New or expand the tree view.
Enter the Group Name and optionally set a parent group.
Save.

Assessment Groups are structured as a tree - you can create broad categories with sub-groups underneath.

Planning an Assessment (Assessment Plan)

An Assessment Plan is the record that schedules a specific assessment for a specific student group. It defines what is being assessed, who is assessing it, when and where, and how results will be graded.

Creating an Assessment Plan

Go to Education workspace → Assessment card → Assessment Plan.
Click New.
Fill in:

Field	What to Enter
Student Group	The group being assessed (required)
Assessment Group	The category of assessment, e.g. “Midterm” (required)
Course	The subject being assessed (required)
Grading Scale	The scale to use for converting marks to grades (required)
Schedule Date	Date of the assessment (required)
From Time / To Time	Assessment time slot (required)
Maximum Assessment Score	The highest possible total score (required)
Room	Where the assessment takes place
Examiner	Who conducts the assessment
Supervisor	Who supervises
Academic Year / Term	Auto-populated from student group
Assessment Name	Optional label (auto-generated if blank)
Assessment Criteria	Breakdown of marks - add each criterion and its maximum score

Save, then Submit.

Once submitted, the Assessment Plan is ready for results to be entered.

Assessment Plan form showing student group, course, grading scale, schedule date, and assessment criteria table

Entering Results

Using the Assessment Result Tool (Bulk Entry)

The fastest way to enter results for all students in a group is the Assessment Result Tool.

Go to Education workspace → Tools card → Assessment Result Tool.
Select the Assessment Plan for which you are entering results.
Select the Student Group.
Click Get Students - the tool loads all students in the group with blank score fields.
Enter each student’s score for each criterion.
Click Submit - Bizaxl creates one Assessment Result record per student.

Assessment Result Tool showing assessment plan selection, student list with score entry fields per criterion

Creating an Individual Assessment Result

For a single student’s result:

Go to Education workspace → Assessment card → Assessment Result.
Click New.
Fill in:

Field	What to Enter
Assessment Plan	The linked plan (required)
Student	The student (required)
Details	Add each criterion with the student’s score (required)
Total Score	Auto-calculated from criteria
Grade	Auto-applied based on the grading scale
Comment	Optional feedback for the student

Save, then Submit.

Assessment Result Fields

Field	Purpose
Assessment Plan	Links the result to the plan’s schedule, course, and grading scale
Student	Who the result is for
Details (table)	Score for each assessment criterion
Maximum Score	Total available marks - pulled from the plan
Total Score	Sum of all criterion scores - calculated automatically
Grade	Letter grade or category assigned based on total score vs. grading scale
Comment	Feedback or notes for the student’s record

Assessment Workflow Journey

Setup: grading scale, criteria, and groups

A Grading Scale, Assessment Criteria, and Assessment Groups are configured before any plans are created.

Assessment plan created and submitted

An Assessment Plan is created for the student group, course, date, and grading scale, then submitted.

Assessment takes place

The exam, test, or assignment is conducted as scheduled.

Instructor enters results

Marks are entered for all students in the group using the Assessment Result Tool.

Assessment results created

Individual Assessment Result records are submitted automatically, one per student.

Grade automatically assigned

Each student’s grade is calculated and assigned based on their total score and the linked Grading Scale.

Official grade reports generated

The Student Report Generation Tool produces formatted grade reports for students and guardians.

Assessment reports reviewed by management

Management reviews the Course Wise Assessment Report and Final Assessment Grades for the term.

Generating Student Grade Reports

The Student Report Generation Tool produces a formatted grade report for one or more students, suitable for printing or sharing with students and guardians.

Go to Education workspace → Assessment Reports card → Student Report Generation Tool.
Select the Student Group, Programme, Academic Year, and Term.
Click Generate Report - this creates a formatted report for each student.

Assessment Reports

Course Wise Assessment Report Shows all assessment results grouped by course - useful for seeing how a class performed in a specific subject. Access: Education workspace → Assessment Reports card → Course Wise Assessment Report Final Assessment Grades Aggregates all assessment results for each student to show final grades across all assessments in a term. Access: Education workspace → Assessment Reports card → Final Assessment Grades Assessment Plan Status Shows which Assessment Plans have been completed (results entered) and which are still pending. Access: Education workspace → Assessment Reports card → Assessment Plan Status

Automatic Actions

Action	When It Happens
Grade auto-assigned	When an Assessment Result is saved/submitted - Bizaxl calculates grade from total score and grading scale
Total score calculated	Automatically from the sum of criteria scores in the Details table
Assessment criteria pre-filled	When an Assessment Plan is created for a course that has default criteria

Best Practices

Set up your Grading Scale before creating Assessment Plans - the grading scale must exist and be submitted before it can be linked to a plan.
Add default Assessment Criteria to courses - if a course always uses the same criteria (e.g. Theory + Practical), add them to the course record. They will pre-populate on new assessment plans for that course.
Set Maximum Assessment Score carefully - the grade is calculated as (Total Score / Maximum Score) × 100 and then mapped to the grading scale. If the maximum is wrong, all grades will be wrong.
Use the Assessment Result Tool for group results - entering results one by one is slow and error-prone. The tool handles the whole group in one session.
Group assessments logically in Assessment Groups - using groups like “Midterm”, “Finals”, and “Practicals” makes the grade reports and analytics much more useful.
Always submit Assessment Plans before entering results - you cannot link an Assessment Result to a draft Assessment Plan.

Troubleshooting

The grade is not appearing on an Assessment Result. Check that the Grading Scale on the linked Assessment Plan is submitted and has intervals covering the score percentage. If the student’s percentage falls outside all defined intervals, no grade will be assigned. The Assessment Result Tool is showing no students. Check that the Student Group has students in its Students table and that an Assessment Plan for that group exists in submitted status. An Assessment Plan cannot be submitted. Check that all required fields are filled: Student Group, Assessment Group, Course, Grading Scale, Schedule Date, From Time, To Time, Maximum Assessment Score, and at least one row in the Assessment Criteria table. Results were entered incorrectly and I need to correct them. Cancel the Assessment Result, amend it, and resubmit. Note that cancellation may require the Academics Manager role.

Student Management - student groups used in assessment plans
Programmes & Courses - courses with default assessment criteria
Reports - detailed assessment report documentation

College Management

E-Classroom

Learning Management System

Tuition Centre

Who Uses This Feature

Before You Start