Reports & Dashboards

Bizaxl College Management gives you 10 built-in reports covering attendance, examinations, fees, and contacts - plus 3 dashboard charts in the LMS workspace. All reports support filters, can be exported to Excel, and are accessible from the Education workspace with no configuration needed.

How to Access Reports

All reports are in the Education workspace under labelled cards:

Card	Reports Inside
Assessment Reports	Course Wise Assessment Report, Final Assessment Grades, Assessment Plan Status
Fee Reports	Student Fee Collection, Programme Wise Fee Collection
Attendance Reports	Absent Student Report, Student Monthly Attendance Sheet, Student Batch-Wise Attendance
Other Reports	Student and Guardian Contact Details

You can also open any report by typing its name in the global search bar.

Live Indicators - Workspace Shortcuts

Before running any report, the workspace shortcuts give you instant live counts:

Shortcut	What It Shows	Who Checks It
Student (Active)	Current active enrolled students	Management, Admissions
Instructor (Active)	Current active instructors	Academic Admin
Sales Invoice (Unpaid)	Outstanding fee invoices	Finance, Accounts

The Sales Invoice shortcut is your fastest daily indicator of fee collection health - no report needed.

Education workspace shortcuts showing Student: 342 Active, Instructor: 28 Active, Sales Invoice: 47 Unpaid

Attendance Reports

1. Absent Student Report

Purpose: Lists every student who was marked Absent within your chosen date range. Business question answered: Which students were absent? On which dates? How often have they been absent? Who uses it:

Pastoral staff and student welfare coordinators (weekly check)
Instructors reviewing absences in their own classes
Academic administrators preparing attendance warning letters

Typical use case: Every Monday morning, the student welfare coordinator runs this report for the previous week. Students who were absent on three or more days are flagged for a follow-up call to check on their wellbeing. Decision it supports: Early identification of at-risk students; triggering absence warning communications; pastoral intervention before problems escalate. How to run it: Education workspace → Attendance Reports card → Absent Student Report Key filters: Date From, Date To, Student Group, Course

Absent Student Report showing a table with student name, date of absence, student group, and course for each absence record

2. Student Monthly Attendance Sheet

Purpose: A month-by-month grid showing each student’s daily attendance - Present (P), Absent (A), or On Leave (L) - with totals at the end of each row. Business question answered: What was this student’s (or this group’s) complete attendance record for the month? Who uses it:

Registrar for official monthly attendance records and filing
Instructors reviewing a specific student’s pattern
Management checking whether groups meet the minimum attendance requirement
Parents requesting attendance documentation

Typical use case: On the last working day of each month, the registrar generates this report for every student group and saves it as the official attendance record. Any student below 75% attendance is listed for an academic review meeting. Decision it supports: Regulatory compliance documentation; attendance warning letters; parent meetings; academic board presentations. How to run it: Education workspace → Attendance Reports card → Student Monthly Attendance Sheet (also available as a workspace shortcut) Key filters: Student Group, Month, Year

Monthly Attendance Sheet showing a grid with dates as column headers and student names as rows, with P/A/L in each cell and totals showing 22/30 Present, 5/30 Absent, 3/30 On Leave

3. Student Batch-Wise Attendance

Purpose: Summarises attendance rates at the student group level - showing the overall attendance percentage for each group over a selected period. Business question answered: Which classes or batches have the lowest attendance? Are there entire groups performing poorly? Who uses it:

Academic administrators comparing attendance across groups
Department heads reviewing departmental attendance data
Management reporting to the academic board

Typical use case: At the end of the term, the academic director reviews this report. Groups with attendance below 75% trigger a departmental review - is there a scheduling problem, an instructor engagement issue, or a cohort at risk? Decision it supports: Resource allocation decisions; identifying systemic issues in specific groups; management reporting. How to run it: Education workspace → Attendance Reports card → Student Batch-Wise Attendance Key filters: Student Group, Date range

Assessment Reports

4. Course Wise Assessment Report

Purpose: Shows all assessment results for a specific course - one row per student - with scores for each assessment criterion, total score, and final letter grade. Business question answered: How did each student perform in this course’s assessments? What is the grade distribution? Who uses it:

Instructors reviewing class performance after marking
Academic administrators compiling results for publication or the results board
Programme coordinators checking course-level academic outcomes

Typical use case: After the final examination, the lecturer runs this report for their course before submitting results to the registrar. They can see who passed, who needs re-examination, and whether the overall grade distribution is normal. Decision it supports: Identifying failing students for supplementary assessments; grade moderation review; academic board reporting; student recognition for high performance. How to run it: Education workspace → Assessment Reports card → Course Wise Assessment Report Key filters: Course, Academic Year, Academic Term, Student Group

Course Wise Assessment Report showing student names, theory score (45/60), practical score (32/40), total score (77/100), and grade letter B+

5. Final Assessment Grades

Purpose: Shows a student’s grades across all assessments taken in a selected term or year - an aggregated summary of their complete academic performance. Business question answered: What is each student’s overall academic standing for the term? Who passed, who failed, who excelled? Who uses it:

Registrar preparing official semester/year-end results
Academic board reviewing progression decisions
Management preparing institutional performance statistics

Typical use case: At the end of each semester, the registrar runs this report for all student groups and presents it to the academic board. Students below the pass threshold are reviewed for supplementary exams or academic probation. Decision it supports: Progression to next year; academic probation; early withdrawal recommendations; graduation eligibility. How to run it: Education workspace → Assessment Reports card → Final Assessment Grades Key filters: Student Group, Academic Year, Academic Term

6. Assessment Plan Status

Purpose: Lists all Assessment Plans and shows whether results have been entered (completed) or are still missing (pending). Business question answered: Which scheduled exams still have no results? Are we on track to publish results by the deadline? Who uses it:

Academic administrators chasing incomplete result entry
Registrar managing the results publication deadline
Department heads monitoring their faculty’s completion rate

Typical use case: Two weeks before the official results board meeting, the registrar runs this report. Any Assessment Plan with no submitted results triggers a follow-up email to the responsible instructor, reminding them to enter marks. Decision it supports: Ensuring all results are captured before publication deadlines; accountability for result entry; workload monitoring. How to run it: Education workspace → Assessment Reports card → Assessment Plan Status Key filters: Student Group, Academic Year, Academic Term

Fee Reports

7. Student Fee Collection

Purpose: Shows each student’s fee status - total billed, amount paid, and outstanding balance - along with the due date and programme. Business question answered: Which students have unpaid or partially paid fees? How much is outstanding across the institution? Who uses it:

Finance officers running weekly collection reviews
Accounts managers preparing overdue collection lists
Management reviewing revenue health

Typical use case: Every Friday, the accounts officer runs this report filtered to outstanding balance > 0 and exports it to Excel. The list is used to send reminder emails or make phone calls to students and guardians with overdue payments. Decision it supports: Fee follow-up actions; academic hold decisions; financial forecasting; cash flow management. How to run it: Education workspace → Fee Reports card → Student Fee Collection Key filters: Academic Year, Academic Term, Programme, Student

Student Fee Collection report with columns: Student Name, Programme, Total Billed, Amount Paid, Outstanding Balance, Due Date - with overdue rows highlighted

8. Programme Wise Fee Collection

Purpose: Summarises fee collection by programme - total billed, collected, and outstanding for each programme in the system. Business question answered: Which programmes are collecting fees well? Which have high outstanding balances? What is the collection rate across programmes? Who uses it:

Finance Manager for monthly management accounts
Management reviewing programme-level financial performance
Leadership making programme viability decisions

Typical use case: On the last day of each month, the finance manager runs this report and includes it in the management accounts pack - showing tuition revenue by programme, the percentage collected, and the outstanding amount. Decision it supports: Programme financial performance reporting; management accounts; decisions about fee levels, payment plans, and scholarship allocation. How to run it: Education workspace → Fee Reports card → Programme Wise Fee Collection Key filters: Academic Year, Programme

Contact Reports

9. Student and Guardian Contact Details

Purpose: Produces a complete contact list for all enrolled students - including student email, mobile, and linked guardian names and contact details in one downloadable view. Business question answered: How do we reach each student and their family? Do all records have valid contact details? Who uses it:

Admissions team auditing contact records at the start of term
Communications team for bulk correspondence
Pastoral team for emergency contact information

Typical use case: On the first day of each new academic year, the admissions team exports this report and checks that every enrolled student has a valid email address and at least one guardian with contact details. Missing records are flagged and students are asked to update their information. Decision it supports: Communication planning; emergency contact readiness; data quality assurance before sending bulk communications. How to run it: Education workspace → Other Reports card → Student and Guardian Contact Details Key filters: Programme, Academic Year, Student Group

LMS Dashboard Charts

The LMS workspace includes three trend charts that show platform engagement over time:

10. Certification Chart

What it shows: Number of certificates issued per period (month/week) Question answered: Is our certification programme growing? Are learners completing the full learning journey? Decision supported: Evaluator resource allocation; certification marketing; curriculum quality review

11. Signups Chart

What it shows: Number of new user registrations per period Question answered: Is the learner community growing? What drives signup peaks? Decision supported: Marketing effectiveness; platform growth planning

12. Enrollments Chart

What it shows: Number of new course enrolments per period Question answered: Are learners actively starting new courses? What triggers enrolment activity? Decision supported: Course promotion; platform engagement analysis

How to Export Any Report

All reports can be exported to Excel or CSV:

Run the report with your chosen filters
Click the ⋮ Menu icon in the top-right of the report toolbar
Select Export
Choose Excel or CSV
The file downloads immediately

The export includes all data matching your filter, not just what is visible on screen.

Report Quick Reference

Report	Category	Run This When	Who Runs It
Absent Student Report	Attendance	Weekly	Pastoral / Admin
Monthly Attendance Sheet	Attendance	Monthly / End of term	Registrar / Instructor
Batch-Wise Attendance	Attendance	End of term	Management
Course Wise Assessment	Assessment	After each exam period	Instructor / Admin
Final Assessment Grades	Assessment	End of term	Registrar / Board
Assessment Plan Status	Assessment	2 weeks before results deadline	Registrar
Student Fee Collection	Fees	Weekly	Finance Officer
Programme Wise Fee Collection	Fees	Monthly	Finance Manager
Student & Guardian Contacts	Other	Start of term / as needed	Admissions / Admin
LMS Certification Chart	LMS	Monthly	Management
LMS Signups Chart	LMS	Weekly	LMS Admin
LMS Enrollments Chart	LMS	Weekly	LMS Admin

College Management

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Learning Management System

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How to Access Reports

Live Indicators - Workspace Shortcuts