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Document Type: Business Template Datasheet - suitable for sales presentations, demos, and customer onboarding

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What we Offer

A connected portal for a tuition or coaching centre that ties your office records, online classrooms and per-person logins together and keeps them in sync automatically. Staff do their normal work (add a student, build a batch, mark attendance) and the portal provisions the logins and the matching online classroom behind the scenes, so nobody creates accounts or rooms by hand.

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Who is it Built For?

  • Coaching and tuition centres running batches across programs and courses
  • Test-prep and exam-coaching institutes that issue hall tickets and report cards
  • Centres offering live online classes alongside in-person teaching
  • Owners who want parents and students self-serving on a single portal

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Business Priorities We Accelerate

  • Fill every batch - an admissions funnel that takes a public enquiry to an enrolled student in a few clicks
  • Never chase a login - a login is provisioned automatically for every student, parent and teacher
  • Prove the learning - grading, exams, hall tickets and report cards produced per batch, with grades computed for you
  • Collect fees on time - bill a whole batch in one action, collect online, and send automatic reminders
  • Keep parents in the loop - automatic guardian notifications by email, and by WhatsApp when you connect it
  • Respect privacy - DPDP-aligned parental consent and an absence-only attendance notice, never profiling minors

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Key Benefits

Logins provision themselves

Add a student, guardian or teacher with an email and their portal login is created automatically, with no separate step.

Batches mirror to online classrooms

Create a batch and add students, and a matching online classroom appears and stays in sync as membership changes.

One portal, every role

Staff, teachers, parents and students sign in at one address, and each sees only what their role allows.

From exams to admit cards

Enter marks, then generate hall tickets and report cards per batch, with grades taken from your own grading scale.

Fees with online collection

Bill a batch in one action, collect online when your gateway is connected, and send fee reminders automatically.

Privacy by design

Itemised parental consent and an absence-only attendance notice keep you aligned with India’s DPDP Act.

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Key Features & Modules

Available in: Portal, Desk
  • Students, guardians and instructors with automatic logins
  • Program and course enrolment
  • Batch membership kept in sync with the online classroom
  • Guardian-to-student linking
Available in: Portal
  • Per-class or whole-day roster marking (Present, Absent, Leave)
  • Editable corrections in place
  • Duplicate-safe: marking again never double-counts
Available in: Portal
  • Programs, courses, academic years and terms, rooms and batches
  • A weekly timetable grid, filterable by batch or teacher
  • Recurring-schedule generation with clash-skip
Available in: Portal
  • Grading scales and assessment groups
  • Single-total or per-criteria assessment plans
  • A marks grid that computes each grade automatically
Available in: Portal
  • Hall tickets and report cards generated per batch
  • Print-ready admit cards and report cards
  • Students view and print their own submitted copies only
Available in: Portal
  • Fee structures and one-click batch billing
  • A collections dashboard (billed, collected, outstanding, overdue)
  • Online payment with a pre-payment charge disclosure
  • Server-computed pro-rata refund requests
  • GST-ready receipts and daily reminders
Available in: Portal
  • A public enquiry page anyone can submit
  • An enquiry pipeline from New to Won or Lost
  • Applicants and admission cycles
  • One-click convert an enquiry or applicant to a student
Available in: Portal
  • Schedule classes with a Manual, Google Meet or Zoom link
  • Join within the class window to mark the student present
  • Pre-class reminders to students and guardians
  • Automatic class recaps where the provider supports them
Available in: Portal
  • In-portal MCQ tests with instant auto-grading and explanations
  • An optional feed of the best score into the report card
  • Subject-wise performance insights
Available in: Portal
  • Post files, links and notes to a batch, organised by topic
  • Drip-released material sections
  • Set, submit and grade homework (formative, never on the report card)
Available in: Portal
  • Students or parents apply for a child’s leave
  • Admin staff approve (optionally marking present) or reject with a reason
  • Approved leave marks the attendance range in one step
Available in: Portal, Desk
  • Automatic guardian messages on admissions, enrolment, fee payments and absences
  • Email always, WhatsApp when you connect an account
  • A full audit log of every message sent, skipped or failed
Available in: Portal, Desk
  • Teachers auto-linked to employee records
  • A per-session commission ledger
  • Settle commissions into a draft salary top-up
  • Light payroll runs and staff attendance or leave at a glance

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Customization Included In This Template

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Pre-Configured Workflows

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Ready-to-Use Document Templates

  • Hall Ticket admit card
  • Student progress report card
  • GST-ready fee receipt
  • Student ID card

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Pre-Set User Roles

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Branding Included

  • Bizaxl-styled portal, print formats and email notifications

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Sample Data Included

  • One academic year, one program and three courses
  • Two instructors, four students and two guardians, each with a login
  • Two batches mirrored to online classrooms, with attendance already marked

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Technical Specifications

  • Web-based portal at /tuition, with nothing for end users to install
  • A role-aware single-page app for staff, teachers, parents and students
  • Built on the Bizaxl platform with the BAS base application
  • Optional online payments through a connected gateway
  • Optional live-class providers: Manual, Google Meet or Zoom
  • Email notifications built in, WhatsApp optional when connected
  • Aligned with India’s DPDP Act 2023: parental consent and absence-only minor notices

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Implementation & Go-Live

1

Install the template

Add the tuition centre template to your Bizaxl site.
2

Load sample data

Seed a demo centre with batches, students, parents and attendance to explore every screen.
3

Add your people

Create your students, guardians and teachers; their logins are provisioned automatically.
4

Build your batches

Group students into batches and the matching online classrooms appear automatically.
5

Go live

Open the /tuition portal to your staff, teachers, parents and students.

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Success Story

Enrolment enquiries stopped falling through the cracks, and parents finally had one place to see attendance, fees and results.
A mid-sized coaching centre moved admissions, batches, attendance, exams and fees onto one portal. Logins for every parent and student were provisioned automatically, and guardian notifications went out without staff writing a single email. Illustrative deployment (replace with your own centre’s story)

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Next Steps

Book a demo

See the tuition centre portal from admissions to report cards.

Start a trial

Spin up a demo centre with sample data in minutes.

Talk to us

Discuss your centre’s programs, batches and payment setup.