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Bizaxl College Management includes basic hostel (residential) tracking. You can flag students as boarding students, assign them to a School House (hostel or residential block), and keep a record of residential accommodation alongside their academic records.

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What Hostel Management Covers

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Who Uses Hostel Management

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Setting Up School Houses

A School House record is simply the name of a hostel, block, or residential group. Create one record for each distinct accommodation unit. To create a School House:
  1. Go to Education workspace → use the global search bar to find “School House”
  2. Click New
  3. Enter the House Name (e.g. “Boys Hostel Block A”, “Girls Residential Block”, “North House”)
  4. Click Save

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Marking a Student as a Boarding Student

When a student is enrolled in a programme, you can flag them as a boarding student:
  1. Create or open the Programme Enrollment record for the student
  2. Tick the Boarding Student checkbox
  3. In the School House field, select the house they are assigned to
  4. Save or Submit the enrollment
This records the student’s residential status alongside their academic enrolment for the year.
Programme Enrollment form showing the Boarding Student checkbox ticked and a School House dropdown with a hostel name selected

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What Is Not Included

Basic hostel tracking in Bizaxl College Management covers student assignment to houses. The following are not part of this module:
  • Detailed room allocation (specific room numbers per student)
  • Hostel fee billing through the hostel module (hostel fees are managed as a Fee Category under the standard Fees module - create a “Hostel Fee” category in Fee Structure)
  • Visitor logs, meal plans, or maintenance requests
If your institution requires full hostel management, this would need to be handled separately or through a custom extension.

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Hostel Fees

Hostel accommodation charges are handled through the standard Fees & Finance module:
  1. Create a Fee Category called “Hostel Fee”
  2. Add it to the Fee Structure for relevant programmes
  3. Hostel fees will be included in the normal billing run
See Fee Structure for how to set this up.

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Best Practices

Create School House records before the first Programme Enrollment. The School House field on the enrollment requires an existing record. Create all your house records at the start of the academic year. Update house assignments each year. Students may change accommodation between years. Review and update the School House assignment each time you create a new Programme Enrollment for a returning student.
  • Programme Enrollment - where the Boarding Student flag and School House assignment are set
  • Fee Structure - for configuring hostel fee charges through the standard billing module