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A Programme is a qualification your institution awards - a degree, diploma, or certificate. A Course is a subject or module within that programme. Together, they form the academic catalogue that students enrol into, instructors teach, and fees are structured against.

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Who Does This

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The Structure

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Programmes

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What a Programme Is

A Programme record represents a complete qualification - for example:
  • Bachelor of Computer Applications (BCA)
  • Diploma in Business Management
  • Master of Commerce
Programmes are the top-level entry for student enrolment and fee structuring. Students enrol in a programme (not directly in individual courses).

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How to Create a Programme

  1. Go to Education workspace → Academics card → Programme
  2. Click New
  3. Fill in the details (see Field Guide - Programme below)
  4. Add the courses that are part of this programme to the Courses table
  5. Click Save
Programme form showing programme name, department, duration, courses table with a list of linked courses, and an introduction text area

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Field Guide - Programme

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Courses

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What a Course Is

A Course record represents a single subject, module, or paper - for example:
  • Business Statistics
  • English Communication
  • Programming Fundamentals
Courses exist independently and can be part of multiple programmes (e.g. English Communication may be required in both BCA and BBA programmes).

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How to Create a Course

  1. Go to Education workspace → Academics card → Course
  2. Click New
  3. Fill in the details (see Field Guide - Course below)
  4. Add topics to the Topics table
  5. Click Save
Course form showing course name, department, topics table listing chapter topics, and the Enable LMS checkbox

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Field Guide - Course

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Topics

A Topic is a chapter or unit within a course. Topics help organise the course into logical sections that instructors can sequence and students can navigate.

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How to Create a Topic

  1. Go to Education workspace → Academics card → Topic
  2. Click New
  3. Fill in the Topic Name
  4. Add Topic Content rows - link articles, videos, or quizzes to this topic
  5. Click Save
Or add topics directly from the Course form → Topics table → Add Row → link to existing topics or create new ones inline.

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Field Guide - Topic

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Learning Content

Topics can contain three types of learning content: To attach content to a topic: open the Topic record → Topic Content table → Add Row → select the content type and link to the content record.

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Linking Courses to Programmes

Courses must be linked to a programme so that students enrolled in that programme are also registered in the relevant courses: Option 1 - From the Programme record:
  1. Open the Programme record
  2. Go to the Courses table
  3. Add each course that is part of this programme
  4. Save
Option 2 - Link is created automatically during Programme Enrolment: When a student is enrolled in a programme, the system checks which courses are listed in that programme and creates Course Enrolment records for the student automatically.

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Best Practices

Create courses before programmes. Build all your individual course records first, then create programme records and add courses from the existing list. This avoids having to edit programmes later. Use abbreviations consistently. Programme and course abbreviations appear in student group names, timetable labels, and reports. Set them up once and stick to the same format (e.g. all uppercase, all three letters). Do not delete programmes or courses with enrolments. If a programme has enrolled students, historical records link to it. Archive or disable inactive programmes rather than deleting them. Use Topics to organise LMS content. If students access course material online, organising content into topics makes navigation much easier. An unstructured list of articles and videos in a single course is hard for students to follow.

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Troubleshooting

Students are not getting course enrolments on Programme Enrollment: Check that the courses are listed in the Programme record’s Courses table. If the course list is empty, no Course Enrolment records will be created automatically. Cannot find a course in the programme’s dropdown: Make sure the course has been saved. Newly created courses must be saved before they appear in search results. Programme is not showing in the admissions form: Check that the Programme record is saved and that the Student Admission record includes this programme (or is set to accept applications for all programmes).