Policy register

The policy register is where an advisor records a policy that was placed directly across a line of business: Motor, Life, Health, Workmen’s Compensation (WC), or SME. It sits alongside the application-to-policy flow and is built for the day-to-day book an agency already writes with insurers. Each line of business has its own tailored form so you capture exactly the details that line needs, and you can upload the insurer’s policy PDF to pre-fill much of it. This page covers the register, the five policy types, and the fields common to all of them.

Opening the register

Open Policy Register in the advisor portal. You land on a summary of the policies you have captured, grouped by line of business, with the count and premium written under each. From here you start a new policy in any of the five lines, or open an existing one to view or edit it.

Motor

Private car, two-wheeler, and commercial vehicle cover, with IDV, add-ons, and permit validity.

Life

Term, endowment, ULIP, and other life plans, with sum assured, term, and maturity benefit.

Health

Individual, family floater, and group health cover, with the sum insured and covered members.

Workmen's Comp

Employer liability cover, priced on the wage bill and the nature of work.

SME

Business-package cover for a shop, office, or establishment, with fire, burglary, and liability options.

Uploading a policy PDF to pre-fill the form

Rather than key everything in, you can attach the insurer’s policy PDF and let the system read the common details from it. Review what it reads back, correct anything that needs it, and complete the rest by hand.

Start a new policy in the right line

Choose the line of business (for example Motor) and open a new form.

Upload the policy PDF

Attach the insurer’s PDF in the upload field. The system reads the details it can recognize and fills them into the matching fields.

Review and complete

Check the pre-filled values against the document, fix anything that came across wrong, and fill in the fields the PDF did not cover.

Save the policy

Save it as a Draft while you finish, then set it Active once the record is complete.

Reading a PDF is a convenience, not a substitute for checking. Always confirm the premium figures, the policy number, and the start and end dates against the document before you set the policy Active.

Field guide: the details every line shares

Every policy in the register, whatever the line, opens with the same client, agent, and policy blocks, and closes with the same payment and status blocks.

Field	What to enter	Required?
Client Name	The client this policy is for, chosen from your clients.	Yes
Policy Holder	The name of the person or entity holding the policy.	Yes
Sub Agent	The advisor who placed the policy.	Yes
Insurance Company Name	The insurer behind the policy.	Yes
Agency Code	The agency code the business was written under, if any.	No
Broker Code	The broker code the business was written under, if any.	No
Policy Number	The insurer’s policy number.	Yes
Policy Start Date / End Date	When cover starts and ends.	Yes
Premium Amount / Net Premium	The premium before tax.	Yes
GST Amount	The tax added to the premium.	Yes
Total Premium	The premium plus tax: what the client pays.	Yes
Status	Draft while you complete it, then Active. Later Expired, Lapsed, or Cancelled.	Yes

Nominees and bank details

Most lines carry a Nominees table (name, relationship, and share, with shares totalling 100%) and a Bank Details table for the account a claim or maturity is paid into. Motor, Life, and Health capture nominees; every line captures bank details.

Payment management and installments

Each policy has a payment block for tracking what the client owes and has paid, so you can run a policy on installments without a separate schedule.

Field	What to enter	Required?
Total Amount	The full amount payable on the policy.	No
Premium Discount Amount	Any discount applied.	No
Amount Received	What the client has paid so far.	No
Amount Remaining	What is still owed (the balance).	No
Payment Date	When the latest payment came in.	No
Payment Method	Cash, Cheque, UPI, Card, Net Banking, or Other.	No
Next Premium Date	When the next payment falls due.	No
Payment Installments	A row per part-payment received, with its date, amount, and method.	No

Motor policy

The motor form captures the vehicle, the cover type, the add-ons, and the many validity dates a commercial vehicle needs.

Field	What to enter	Required?
Vehicle Type	New Vehicle or Old Vehicle.	Yes
Class of Vehicle	Private Car, Two Wheeler, Goods Carrying, Passenger Carrying, or Miscellaneous.	Yes
Insurance Type	Comprehensive, Third Party, Own Damage, or Bundled.	Yes
Registration Number / RTO	The vehicle’s registration and RTO.	Yes
TP Premium	The third-party portion of the premium.	Yes
Vehicle IDV / CNG IDV / Total IDV	The insured declared value of the vehicle (and CNG kit, if fitted).	No
Make / Model / Variant / MFY	The vehicle’s make, model, variant, and year of manufacture.	No
NCB	The no-claim bonus percentage carried over.	No
Add-ons and optional covers	A long checklist of covers you can add: zero depreciation, return to invoice, roadside assistance, engine protector, consumables, tyre guard, personal accident, NCB protection, and many more. Tick the ones the client bought.	No
Registration and permit validity	Start and end dates for fitness, state and national permit, RTO tax, PUC, and RC, for commercial vehicles.	No
PayOut OD / TP / Net	The commission payout percentages on the own-damage, third-party, and net premium.	No

Life policy

Field	What to enter	Required?
Plan Name	The life plan’s name.	Yes
Policy Type	Term, Endowment, Whole Life, ULIP, Money Back, Pension, or Child Plan.	Yes
Commencement Date / Maturity Date	When the plan starts and matures.	Yes
Sum Assured	The cover amount.	Yes
Policy Term / Premium Payment Term (Years)	How long cover runs and how long premiums are paid.	No
Maturity / Assured Benefit	The projected benefit at maturity.	No
Life Assured Name / DOB / Gender / Age at Entry	Who the life cover is on and their details.	No
Medical Underwriting Done	Whether the medicals were completed.	No
First-Year / Renewal Commission %	The commission rates on this policy.	No

Health policy

Field	What to enter	Required?
Plan Name	The health plan’s name.	Yes
Policy Type	Individual, Family Floater, Group, Senior Citizen, Critical Illness, or Top-Up.	Yes
Sum Insured	The cover amount.	Yes
Cover Type	Individual or Family Floater.	No
Number of Members	How many people are covered.	No
Room Rent Limit / Co-Pay % / No-Claim Bonus %	The plan’s room-rent cap, co-pay, and bonus.	No
Pre-existing Waiting (Years)	The waiting period for pre-existing conditions.	No
Restore Benefit / Maternity / OPD Cover	Optional benefits, ticked when included.	No
Covered Members	A row per insured member, with their pre-existing conditions.	No

Workmen’s Compensation (WC) policy

Field	What to enter	Required?
Employer / Establishment Name	The employer being covered.	No
Policy Type	WC Act Only, Common Law, or WC Act + Common Law.	Yes
Number of Employees	How many employees are covered.	Yes
Total Annual Wage Bill	The wage bill the premium is priced on.	Yes
Premium Rate (per 100 wages)	The rate applied to the wage bill.	No
Nature of Work / Risk Classification	What the business does and its risk band.	No
Medical Expense / Occupational Disease Cover	Optional extensions, ticked when included.	No

SME policy

Field	What to enter	Required?
Business / Establishment Name	The business being covered.	No
Business Type	Retail, Manufacturing, Services, Trading, Hospitality, Warehouse, Office, or Other.	Yes
Coverage Bundle	Fire & Allied Perils, Burglary, Business Package, Shopkeepers Package, Office Package, Marine Transit, or Commercial Liability.	No
Total Sum Insured	The overall cover.	Yes
Building / Stock / Plant & Machinery Sum Insured	The cover split across assets.	No
Number of Locations / Insured Locations	How many premises are covered, and where.	No
Fire / Burglary / Liability / Business Interruption	The perils covered, ticked when included.	No

Downloading a register policy

Once a policy is captured you can download it as a PDF report from its form, to send to the client or file with the paperwork. Keep the policy PDF attached to the record so the document and the data stay together.

Who does what

Action	Responsible
Capture and edit a register policy	Advisor (for their own book)
See and manage every advisor’s register policies	Admin
Upload the policy PDF and check the pre-filled values	Advisor
Record installment payments on the policy	Advisor or admin

Dependencies

Before you capture a policy: the client must exist as a record, and the insurer, and any agency or broker code, should be set up so you can select them. See Product catalog for the master data.
What the register needs: the insurer’s policy details (number, dates, premium) and, ideally, the policy PDF to read them from.
What the register feeds: the captured policy is your source of truth for that line of business, and its payment block tracks what the client owes and has paid.

Best practices

Upload the PDF first. Reading the insurer’s document in pre-fills the tedious fields and cuts keying errors, so start there and correct rather than type from scratch.
Keep it Draft until it is complete. Set a policy Active only when the number, dates, premium, and nominees are all confirmed against the document.
Get nominee shares to 100%. As everywhere in the product, nominee shares must total exactly 100%, and a minor nominee needs an appointee.
Reconcile the payment block. Keep Amount Received and Amount Remaining current as installments come in, so the balance owed is always accurate.
Name insurers and codes consistently. Use one spelling per insurer, agency code, and broker code so the register groups and totals cleanly.

Law Management

Insurance Advisor

CA Practice Management

Opening the register

Motor

Life

Health

Workmen's Comp

SME

Uploading a policy PDF to pre-fill the form

Field guide: the details every line shares

Nominees and bank details

Payment management and installments

Motor policy

Life policy

Health policy

Workmen’s Compensation (WC) policy

SME policy

Downloading a register policy

Who does what

Dependencies

Best practices

​Opening the register

Motor

Life

Health

Workmen's Comp

SME

​Uploading a policy PDF to pre-fill the form

​Field guide: the details every line shares

​Nominees and bank details

​Payment management and installments

​Motor policy

​Life policy

​Health policy

​Workmen’s Compensation (WC) policy

​SME policy

​Downloading a register policy

​Who does what

​Dependencies

​Best practices

Opening the register

Uploading a policy PDF to pre-fill the form

Field guide: the details every line shares

Nominees and bank details

Payment management and installments

Motor policy

Life policy

Health policy

Workmen’s Compensation (WC) policy

SME policy

Downloading a register policy

Who does what

Dependencies

Best practices