Skip to main content
A Warehouse in Bizaxl represents any physical location where you store medicines or medical products. This could be your main store shelf, a back-room storage area, a cold storage unit, or a transit holding area. Every stock movement - receiving, selling, transferring, or writing off - is associated with a specific warehouse. Getting your warehouse structure right is important because it determines how stock is tracked and how reports break down inventory by location.
Warehouse list view showing warehouse tree structure with parent warehouse, type, and company

​
Who Uses This Feature

​
How Warehouses Are Organised

Warehouses in Bizaxl follow a tree (hierarchy) structure. You can have parent warehouses and child warehouses nested under them. For example:
The parent warehouse is a grouping container - it holds no physical stock itself. Stock is stored only in the leaf (child) warehouses.

​
Creating a Warehouse

  1. Go to Stock workspace → Warehouse → New (or search “Warehouse”)
  2. Enter the Warehouse Name (e.g. “Main Store”, “Cold Storage”)
  3. Select the Parent Warehouse - the group this warehouse belongs to
  4. Select your Company
  5. Select the Warehouse Type (Stores, Finished Goods, Transit, Rejected)
  6. Save
Warehouse form showing warehouse name, parent warehouse, company, and warehouse type fields

​
Field Guide

​
Warehouse-wise Stock Reporting

  • Stock Balance report → filter by Warehouse to see stock levels per location
  • Warehouse-wise Stock Value chart → on the Stock workspace dashboard - shows value distribution across warehouses
  • Stock Ledger report → shows every movement in and out of a warehouse

​
Best Practices

  • Create a dedicated “Rejected” warehouse. When goods are damaged or rejected at the time of receiving, they go to the Rejected warehouse - not the main store. This keeps saleable stock separate from unsaleable stock.
  • Create a “Cold Storage” warehouse if you stock refrigerated medicines. This makes it possible to track cold-chain stock separately and ensures staff know where to look for vaccines, insulin, and other temperature-sensitive products.
  • Keep the warehouse tree shallow. One or two levels is enough for most medical retail businesses. Over-nesting creates complexity without benefit.
  • Do not delete warehouses that have had transactions. Even if a warehouse is no longer used, disable it (tick “Disabled”) rather than deleting it - historical stock records need the warehouse to remain.