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A Stock Entry records any physical movement of materials in your warehouse. In manufacturing, Stock Entries cover four critical activities: transferring raw materials to the production floor, recording the receipt of finished goods after production, moving materials between warehouses, and writing off scrap or damaged stock. Every production run generates at least two Stock Entries: one to issue raw materials and one to receive finished goods.

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Who Uses This Feature

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Stock Entry Types in Manufacturing

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Creating a Stock Entry for Material Transfer (Manufacturing)

When a Work Order is ready to start, raw materials need to be transferred to the WIP warehouse.
1

Open the Work Order

Navigate to the Work Order and click Transfer Raw Materials. This creates a draft Stock Entry of type “Material Transfer for Manufacture.”
2

Review the items

The Stock Entry is pre-populated with the raw materials from the Work Order’s Required Items table. Check the quantities and verify the source warehouse.
3

Submit the Stock Entry

Click Save then Submit. Raw materials move from the store to the WIP warehouse. The Work Order’s Material Transferred for Manufacturing quantity updates.
Stock Entry form (Material Transfer for Manufacture) showing items table with source and target warehouses

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Creating a Stock Entry for Manufacture (Finished Goods)

When production is complete, record the finished goods and the raw materials consumed.
1

Open the Work Order

Navigate to the Work Order and click Finish (or create a new Stock Entry and link it to the Work Order with type “Manufacture”).
2

Review the items

The Stock Entry shows:
  • Incoming items (finished goods going to the target warehouse) — shown in green
  • Outgoing items (raw materials consumed from the WIP warehouse) — shown in red
  • Scrap items (waste going to the scrap warehouse) — if applicable
3

Adjust quantities if needed

If the actual quantity produced differs from the planned quantity, update the finished goods quantity. The system recalculates material consumption proportionally.
4

Record process loss (if any)

If material was lost during production beyond normal scrap, record it in the appropriate row.
5

Submit the Stock Entry

Click Save then Submit. Finished goods are added to the target warehouse, raw materials are deducted from WIP. The Work Order’s Manufactured Qty updates. When it matches the planned quantity, the Work Order completes automatically.
Stock Entry form (Manufacture) showing finished goods incoming and raw materials outgoing

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Creating a General Stock Entry (Transfer)

For moves not linked to a Work Order:
1

Open Stock Entry

Go to the Stock workspace and click Stock Entry, then click New.
2

Select the type

Choose the appropriate type (Material Transfer, Material Receipt, etc.).
3

Set the company and posting date

Fill in the mandatory Company and Posting Date fields.
4

Add items

In the Items table:
  • Select the Item Code
  • Enter the Quantity
  • Set the Source Warehouse (where items are coming from)
  • Set the Target Warehouse (where items are going)
  • The system fetches the valuation rate automatically
5

Save and submit

Click Save then Submit. Stock balances update immediately.

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Field Guide

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Stock Entry and Accounting

When you submit a Stock Entry, Bizaxl automatically creates accounting entries:
  • For a Material Transfer: No P&L impact. Stock moves from one warehouse (asset) to another.
  • For a Manufacture entry: Raw material consumption is expensed as the cost of goods produced. The finished goods are valued at the BOM cost (materials + operating cost).
  • For a Material Issue: Materials are expensed to the appropriate cost account.
This means every stock movement is automatically reflected in your financial accounts without manual journal entries.

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Reports and Monitoring

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Number Cards (Stock Workspace)

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Dashboard Chart (Stock Workspace)

Warehouse Wise Stock Value shows the value of stock held in each warehouse — useful for confirming that materials are in the right location before production starts.

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Best Practices

Submit Stock Entries the same day they happen. Delayed submissions cause stock balances to show incorrect quantities, which can lead to false shortfalls or false availability in planning. Never edit a submitted Stock Entry. If you made a mistake, cancel it and create a new one. Editing submitted entries bypasses the audit trail. Use the Work Order link. For manufacturing entries, always link the Stock Entry to the Work Order. This is the only way the Work Order’s progress counters update correctly. Record scrap honestly. If materials are lost or damaged, record them as scrap in the Stock Entry. Ignoring scrap makes your material consumption look lower than it actually is, which leads to inaccurate BOM costing. Batch transfers when possible. Instead of creating many small Stock Entries, consolidate all materials for a production run into a single transfer entry. This keeps the ledger clean and easier to review.

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Troubleshooting

The Work Order’s Manufactured Qty is not updating: Check that the manufacture Stock Entry is in Submitted status and is correctly linked to the Work Order in the Work Order field. “Insufficient stock” error when submitting: The source warehouse does not have enough quantity of the item. Check the Stock Balance report to verify current stock and correct the issue before retrying. The finished goods value seems wrong: Check the Rate field on the finished goods row. The value is calculated from the BOM cost. If the BOM costs are not up to date, the finished goods valuation may be incorrect. Stock moved to the wrong warehouse: Cancel the Stock Entry, then create a new one moving the stock from the wrong warehouse to the correct one.
  • Work Order — generates and links to manufacture and transfer Stock Entries
  • Material Request — raises the request that leads to a transfer or purchase
  • Purchase Receipt — records incoming goods from suppliers (a different type of stock entry)
  • Bill of Materials — defines the raw material quantities used in manufacture entries