GST Compliance

Bizaxl includes built-in GST compliance tools through the India Compliance module. Every sales and purchase transaction records the required GST data automatically — HSN codes, tax amounts, GSTIN details, and invoice references — so that you can file GSTR-1 and GSTR-3B directly from Bizaxl without manually compiling data. For manufacturing businesses above the e-invoicing threshold, e-invoices are generated automatically on Sales Invoices.

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Who Uses This Feature

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GST Setup Requirements

Before GST transactions can be processed correctly, ensure these are configured:

1. GST Settings — GSTIN for your company, e-invoice threshold, e-waybill rules, and tax account mappings
2. HSN Codes — Every item must have the correct HSN code (8-digit for manufacturing items)
3. GST Registration of Customers and Suppliers — GSTIN for each B2B party
4. Tax Templates — Sales and purchase tax templates with correct CGST, SGST, and IGST rates
5. India Compliance Account — API credentials for e-invoice and e-waybill integration with the government portal

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GSTR-1 Filing (Outward Supplies)

GSTR-1 is the monthly or quarterly return for all outward supplies (sales). Bizaxl prepares the data automatically from submitted Sales Invoices.

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GSTR-3B Filing (Monthly Summary Return)

GSTR-3B is the monthly summary return where you declare your total outward and inward supply values and pay your GST liability.

1. Go to the GST India workspace and click GSTR-3B
2. Select the return period
3. Review the auto-populated data:
   • Outward taxable supplies — total sales value and tax
   • Eligible ITC — total input tax credit from Purchase Invoices
   • Net tax payable — GST liability after deducting ITC
4. Verify the figures against your GST Sales Register and GST Purchase Register
5. Submit through the portal or download the data

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e-Invoicing

For businesses above the e-invoice turnover threshold, every B2B Sales Invoice must be registered on the IRP (Invoice Registration Portal) to get an IRN (Invoice Reference Number) and a QR code. In Bizaxl, this happens automatically:

1. Submit a Sales Invoice
2. If the customer is a registered business (has a GSTIN) and your business is above the threshold, the system sends the invoice to the IRP automatically
3. The IRP returns the IRN and a signed QR code
4. These are printed on the invoice automatically

If the automatic generation fails (network issue, portal downtime), you can manually trigger it from the submitted Sales Invoice by clicking Generate e-Invoice.

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e-Invoice Log

The e-Invoice Log in the GST India workspace shows the status of every e-invoice — which ones have been successfully registered and which have failed.

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e-Waybill Generation

An e-waybill is required for the movement of goods worth more than the threshold value (typically ₹50,000) within or outside the state. In Bizaxl, you generate an e-waybill from the Delivery Note:

1. Open the Delivery Note
2. Ensure the transporter details (vehicle number, transporter GSTIN) are filled
3. Click Generate e-Waybill
4. The system creates the e-waybill on the NIC portal and returns the e-waybill number
5. Print the e-waybill to accompany the goods in transit

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e-Waybill Log

The e-Waybill Log in the GST India workspace tracks all e-waybills — valid ones, expired ones, and cancelled ones.

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Purchase Reconciliation (GSTR-2B Matching)

GSTR-2B is the auto-generated statement of inward supplies (purchases) from the GST portal based on what your suppliers have filed. Reconciling your Purchase Invoices against GSTR-2B ensures you only claim ITC for invoices that your suppliers have actually filed.

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Key GST Reports

Available in the GST India workspace:

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GST Shortcuts (GST India Workspace)

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Best Practices

Assign HSN codes to every item. Items without HSN codes cannot generate compliant invoices. Ensure every finished product and raw material has the correct 8-digit HSN code set in the Item record. Keep GSTIN records updated. Customer and supplier GSTIN details must be current. An incorrect GSTIN means the IRP will reject the e-invoice, and the customer cannot claim ITC. Reconcile GSTR-2B monthly. Do not claim ITC for invoices that your suppliers have not filed. Monthly reconciliation catches these early and avoids ITC reversals later. Test e-invoice generation in sandbox first. Before go-live, test e-invoice generation in the sandbox environment to ensure API connectivity and correct JSON output. Review the e-Invoice Log for failures. After raising invoices, check the e-Invoice Log to confirm all mandatory e-invoices have been registered. Failed registrations must be resolved before the invoice is sent to the customer.

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Troubleshooting

e-Invoice generation fails: Check the India Compliance Account page for API error details. Common causes are invalid GSTIN on the customer record, items without HSN codes, or portal downtime. GSTR-1 data shows incorrect totals: Run the GST Sales Register report for the same period to identify specific invoices with missing or incorrect GST data. Correct the issues at the invoice level, then regenerate the GSTR-1. ITC shows as lower than expected in GSTR-3B: Run the GST Purchase Register and compare it to GSTR-2B. Suppliers who have not filed their returns will not appear in GSTR-2B, reducing your eligible ITC. e-Waybill generation fails for a Delivery Note: Ensure the transporter’s vehicle number, transporter GSTIN, and approximate delivery distance are filled on the Delivery Note before generating the e-waybill.

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Related Features

• Sales Order — leads to the Sales Invoice where GST is applied
• Purchase Order — leads to the Purchase Invoice that generates input tax credit
• Payment Entry — payments must be tracked alongside invoices for complete GST reconciliation