> ## Documentation Index
> Fetch the complete documentation index at: https://docs.bizaxl.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Statutory Registers

> Maintain, version, and produce the mandatory statutory registers that every company must keep under the Companies Act.

Every company registered in India must maintain a set of statutory registers. These are official records of the company's membership, directors, charges, contracts, and other key facts. A CS Executive or director can be required to produce these registers during a Registrar inspection, a secretarial audit, or an AGM. CA Practice Management keeps these registers current, versioned, and ready to produce at short notice.

<Frame>
  <img src="https://mintlify.s3.us-west-1.amazonaws.com/bizaxloptimizationsllp/images/placeholder-ca-statutory-register-list.png" alt="List of statutory registers showing register type, client, version, and last updated date" />
</Frame>

## Who uses this feature

| Role             | What they do                                                                           |
| ---------------- | -------------------------------------------------------------------------------------- |
| **CS Executive** | Creates and updates register records; uploads the latest version of each register file |
| **CA Manager**   | Reviews register currency during secretarial audit preparation                         |
| **CA Partner**   | Confirms registers are up to date before AGM or ROC inspection                         |

## Before you start

You need an active CA Engagement for the company whose registers you are maintaining. The company type should be Private Limited, OPC, LLP, or Startup: these entity types have statutory register requirements under the Companies Act or the LLP Act.

## Register types

The system supports the following register types:

| Register                      | What it contains                                                                                                         |
| ----------------------------- | ------------------------------------------------------------------------------------------------------------------------ |
| **MGT-1 (Members)**           | The full list of shareholders, their share holdings, dates of allotment, and transfers                                   |
| **Directors and KMP**         | Names, addresses, DINs, dates of appointment and resignation for all directors and Key Managerial Personnel              |
| **Charges**                   | All charges (mortgages, pledges, hypothecations) created on company assets, with charge ID and satisfaction details      |
| **Contracts and RPT (MBP-4)** | Related-party transactions and contracts in which directors have an interest (Board member disclosure under section 184) |
| **Loans**                     | Loans and guarantees given by the company to other entities under section 186                                            |
| **Investments**               | Investments made by the company in shares, debentures, or other securities                                               |
| **Other**                     | Any other register the company must maintain (e.g., register of debenture holders, register of postal ballot)            |

## Step-by-step: create or update a statutory register

**1. Open the register record**

Go to **Corporate Law and ROC** in the workspace and click **CA Statutory Register**. Click **New** to create a new register entry, or open an existing record to update it.

**2. Select the engagement and register type**

Link the record to the correct **CA Engagement** and choose the **Register Type** from the list.

**3. Upload the current register file**

Attach the register file (Excel, PDF, or Word) in the **Register File** field. The system stores this as a versioned attachment: when you upload a new file, the previous version is retained in the version history.

**4. Update the version and date fields**

Set the **Version** label (for example, "v3" or "Updated Apr 2026") and confirm the **Last Updated** date. Record the **Updated By** user so there is a clear audit trail.

**5. Add remarks if needed**

Use the **Remarks** field to note what changed in this version (for example, "Two new shareholders added after March 2026 allotment" or "CHG-1 satisfied and removed from charges register").

**6. Save the record**

Click **Save**. The register is now available for the secretarial audit, ROC inspection, or AGM.

<Frame>
  <img src="https://mintlify.s3.us-west-1.amazonaws.com/bizaxloptimizationsllp/images/placeholder-ca-statutory-register-form.png" alt="CA Statutory Register form showing register type, version, last updated, and file attachment" />
</Frame>

## Field guide

| Field             | Description/Purpose                                           |
| ----------------- | ------------------------------------------------------------- |
| Client Engagement | The CA Engagement this register belongs to                    |
| Register Type     | The type of statutory register (see table above)              |
| Last Updated      | The date this version of the register was current as of       |
| Updated By        | The user who last uploaded or updated the register            |
| Version           | A version label for reference (e.g. "v1", "v2 post-AGM")      |
| Register File     | The attached register file; new uploads retain prior versions |
| Remarks           | Notes on what changed in this version                         |

## Connection to secretarial audit

When you conduct a **CA Secretarial Audit**, the checklist includes verifying that all statutory registers are maintained and up to date. The CS Executive refers to the register records in the system to confirm compliance.

If a register has not been updated within the financial year, it will appear as a gap in the audit checklist and may result in a qualification in the audit report.

## Best practices

* Keep every register up to date within 30 days of any event that requires an entry (allotment, director appointment, charge creation, etc.)
* Use descriptive version labels (for example, "v2 post-Sept 2025 AGM") rather than just numbers so anyone can identify the version at a glance
* Always upload a PDF version as the primary file alongside the working Excel, since PDFs cannot be inadvertently edited
* Review all registers before the AGM to check they are current; this is a standard agenda item at the pre-AGM partners meeting
* Retain all older versions: regulators may ask for historical snapshots during inspections
* For the Members Register (MGT-1), reconcile the entries against the share certificates issued after each allotment round

## Notifications and alerts

There are no automated reminder notifications specific to statutory registers. The CS Executive is responsible for updating registers promptly after each triggering event. The **Secretarial Audit** checklist serves as the periodic review mechanism: a register that has not been updated will appear as non-compliant during the audit.

## Workspace access

Statutory registers are accessible from:

* **Workspace card:** Corporate Law and ROC
* **Portal:** Filings section, Statutory Registers page (CS Executive and above)
* **Desk:** `/app/ca-statutory-register`

## Related features

* [Secretarial Audit](/professional-services/ca-practice-management/secretarial-audit): uses register records during the audit checklist review
* [Board Meetings](/professional-services/ca-practice-management/board-meetings): resolutions passed at meetings may trigger new register entries
* [ROC Filings](/professional-services/ca-practice-management/roc-filings): some filings (SH-7, DIR-12) must be reflected in the registers after SRN receipt
* [Client Engagements](/professional-services/ca-practice-management/client-engagements): all registers are linked back to the engagement