> ## Documentation Index
> Fetch the complete documentation index at: https://docs.bizaxl.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Job Card

> How operators use Job Cards in Bizaxl to track production operations — recording start times, logging work hours, and reporting completed quantities at each workstation.

A Job Card is the operator's instruction sheet and time record for a single production operation. When a Work Order has operations defined, Bizaxl creates one Job Card per operation. The operator uses the Job Card to start and stop the work timer, record how many units they completed, and note any issues. Together, all Job Cards for a Work Order build a complete picture of what was done on the floor.

***

## Who Uses This Feature

| Role                      | What They Do                                                                  |
| ------------------------- | ----------------------------------------------------------------------------- |
| **Machine Operator**      | Opens Job Cards, starts the timer, records completed quantities, closes cards |
| **Production Supervisor** | Monitors open Job Cards, reassigns work, resolves blocks                      |
| **Quality Inspector**     | Performs quality inspection linked to a Job Card when required                |
| **Production Manager**    | Reviews Job Card data for time and efficiency analysis                        |

***

## Before You Start

Before a Job Card can exist:

* A Work Order must be submitted with operations defined (the BOM must have **With Operations** enabled)
* The Workstation assigned to each operation must be set up in the system
* Raw materials must be transferred to the WIP warehouse (unless the Work Order is configured to skip transfer)

***

## How Job Cards Are Created

Job Cards are created automatically when a Work Order is submitted (if the BOM has operations). You do not need to create Job Cards manually. Each operation in the Work Order becomes a separate Job Card, assigned to the workstation specified in the BOM.

***

## Working with a Job Card

<Steps>
  <Step title="Find your Job Card">
    Go to the **Manufacturing** workspace and click the **Job Card** shortcut. You see all active Job Cards. The **Plant Floor** view (explained on the next page) offers a more visual way to find Job Cards by workstation.

    You can also scan the Job Card's barcode if your workstation has a scanner.
  </Step>

  <Step title="Open the Job Card">
    Open the Job Card for your operation. Review the details:

    * Which Work Order it belongs to
    * Which operation you are performing
    * Which workstation to use
    * How many units to complete
    * When it is expected to start and finish
  </Step>

  <Step title="Start the timer">
    Click **Start Job** (or the start button in Plant Floor). This records the start time and changes the Job Card status to **Work In Progress**. The timer begins counting.
  </Step>

  <Step title="Log time as you work">
    If you pause and restart (shift change, break, machine stop), use the time log table:

    * Add a row with the **From Time** and **To Time**
    * The system calculates elapsed minutes automatically
      You can have multiple time log entries per Job Card.
  </Step>

  <Step title="Record completed quantity">
    In the **Total Completed Qty** field, enter how many units you have finished in this operation. You can update this progressively as you complete batches.
  </Step>

  <Step title="Record consumed materials (if applicable)">
    If this Job Card requires you to issue additional raw materials at the workstation, record them in the **Items** table. This creates a material movement from the WIP warehouse.
  </Step>

  <Step title="Record scrap (if applicable)">
    If any material was scrapped during this operation, record it in the **Scrap Items** table.
  </Step>

  <Step title="Complete the quality inspection (if required)">
    If a **Quality Inspection** is linked to this Job Card, perform the inspection and record the result before completing the Job Card.
  </Step>

  <Step title="Submit the Job Card">
    When the operation is fully complete, click **Submit**. The Job Card status changes to **Submitted** and the Work Order's operation progress updates automatically.
  </Step>
</Steps>

<Frame>
  <img src="https://mintlify.s3.us-west-1.amazonaws.com/bizaxloptimizationsllp/images/placeholder-job-card-form.png" alt="Job Card form showing Work Order, Operation, Workstation, time logs table, and completed quantity" />
</Frame>

***

## Field Guide

| Field                           | Description                                                                   |
| ------------------------------- | ----------------------------------------------------------------------------- |
| **Work Order**                  | The Work Order this Job Card belongs to (mandatory)                           |
| **BOM No**                      | The BOM from the Work Order                                                   |
| **Production Item**             | The item being manufactured                                                   |
| **Item Name**                   | Auto-filled                                                                   |
| **Workstation**                 | The machine or station where this operation is performed (mandatory)          |
| **Workstation Type**            | The category of workstation (e.g., CNC Machine, Assembly Table)               |
| **Operation**                   | The production step being performed (mandatory)                               |
| **Posting Date**                | The date of this Job Card                                                     |
| **Company**                     | The company (mandatory)                                                       |
| **Qty To Manufacture**          | The total quantity planned for this Job Card                                  |
| **WIP Warehouse**               | The warehouse where in-process materials are held                             |
| **Time Logs table**             | Records of start time, end time, and completed quantity for each work session |
| **Total Completed Qty**         | Sum of all completed quantities logged                                        |
| **Total Time in Mins**          | Sum of all time logged across all entries                                     |
| **Items table**                 | Materials consumed directly at this workstation (if any)                      |
| **Scrap Items table**           | Scrap generated at this operation                                             |
| **Operation ID**                | Internal identifier for the operation row in the Work Order                   |
| **Transferred Qty**             | Quantity of finished material transferred from raw materials for this card    |
| **Requested Qty**               | Quantity of raw material requested for this card                              |
| **Project**                     | Linked project (if applicable)                                                |
| **Remarks**                     | Notes about this Job Card                                                     |
| **Status**                      | Open, Work In Progress, or Submitted                                          |
| **Employee**                    | The employee(s) assigned to this Job Card                                     |
| **Batch No**                    | Batch number for the produced items (if batch-tracked)                        |
| **Serial No**                   | Serial number(s) for the produced items (if serial-tracked)                   |
| **Quality Inspection**          | Linked quality inspection record                                              |
| **Quality Inspection Template** | Template used for quality checking                                            |
| **Hour Rate**                   | The workstation's hourly cost rate (used for cost calculation)                |
| **Is Corrective Job Card**      | Tick if this card records rework or correction of a defect                    |
| **For Job Card**                | Link to the original Job Card this corrective card relates to                 |
| **Expected Start Date**         | Scheduled start from the Work Order operation                                 |
| **Expected End Date**           | Scheduled end from the Work Order operation                                   |
| **Actual Start Date**           | When the operator actually started                                            |
| **Actual End Date**             | When the operator actually finished                                           |
| **Process Loss Qty**            | Quantity of material lost during this operation                               |
| **Barcode**                     | Scannable barcode for quick access                                            |

***

## Sub-Operations

Complex operations can be broken into **Sub-Operations** — smaller steps within a single operation. For example, a "Welding" operation might have sub-operations for "Tack Weld," "Full Weld," and "Inspection." Operators can mark each sub-operation complete individually, and the Job Card's overall status updates based on sub-operation completion.

<Frame>
  <img src="https://mintlify.s3.us-west-1.amazonaws.com/bizaxloptimizationsllp/images/placeholder-job-card-sub-operations.png" alt="Job Card Sub Operations table showing individual steps within an operation" />
</Frame>

***

## Corrective Job Cards

If a defect is found during production and rework is needed, create a **Corrective Job Card**:

1. Open the original Job Card
2. Click **Create Corrective Job Card**
3. A new Job Card is created with **Is Corrective Job Card** ticked and linked to the original
4. Record the time spent on rework

The cost of corrective Job Cards is tracked separately and feeds into the **Cost of Poor Quality Report**, giving management a financial view of the impact of defects.

***

## Reports and Monitoring

| Report                          | What It Shows                                                |
| ------------------------------- | ------------------------------------------------------------ |
| **Job Card Summary**            | Time and completion data for all operations across job cards |
| **Downtime Analysis**           | Machine stoppages recorded alongside job card activity       |
| **Cost of Poor Quality Report** | Financial cost of corrective job cards                       |

### Number Cards

**Ongoing Job Card** shows the count of Job Cards currently in Work In Progress status. Check this on the Manufacturing dashboard to see how much work is currently active on the floor.

### Dashboard Charts

| Chart                   | What It Shows                                      |
| ----------------------- | -------------------------------------------------- |
| **Job Card Analysis**   | Job card completion rates by workstation           |
| **Completed Operation** | Volume of operations completed at each workstation |

***

## Automatic Actions

When a Job Card is submitted, the Work Order automatically updates:

* The operation's **Actual Operating Cost** is recalculated based on time logged and the workstation's hour rate
* The operation is marked as complete
* If all operations are complete, the Work Order progress indicator updates

***

## Notifications and Alerts

There are no default automated notifications for Job Cards. Supervisors monitor active Job Cards through the **Plant Floor** view and the **Job Card** list in the Manufacturing workspace.

If a Job Card runs significantly over its expected end time, supervisors can identify it on the Plant Floor view (see [Plant Floor](/manufacturing/work-orders/plant-floor)).

***

## Best Practices

**Log time accurately.** The time logged on Job Cards drives your actual operating cost calculation. Inaccurate time records lead to inaccurate production costs.

**Submit Job Cards promptly.** An open Job Card means an operation is shown as incomplete even if the work is done. This blocks Work Order completion. Operators should submit as soon as they finish an operation.

**Use the Employee field.** Assigning an employee to the Job Card creates labour attribution records, useful for productivity analysis and payroll reconciliation.

**Use corrective Job Cards for rework.** Do not add rework time to the original Job Card. Always create a corrective Job Card so rework is tracked and costed separately. This is the only way to measure the cost of quality failures.

**Pause and log when changing shifts.** If a shift change happens mid-operation, close the current time log entry before handing over. This ensures time is attributed correctly to the right shift.

***

## Troubleshooting

**No Job Cards are created for my Work Order:** Check that the Work Order's BOM has **With Operations** enabled and has at least one operation in the operations table.

**"Cannot submit, quality inspection is pending":** A quality inspection is linked to this Job Card and is still open. Complete and submit the quality inspection first.

**Time is not being calculated correctly:** Check that each time log row has both a **From Time** and a **To Time** entered. Rows without an end time are treated as ongoing.

**Job Card status is stuck in Open:** The operator must click **Start Job** to move it to Work In Progress. Simply opening the card does not start the timer.

***

## Related Features

* [Work Order](/manufacturing/work-orders/work-order) — the Work Order that generated this Job Card
* [Plant Floor](/manufacturing/work-orders/plant-floor) — visual monitoring of all Job Cards
* [Workstation](/manufacturing/work-orders/work-order) — the machine or station assigned to this operation
* [Quality Inspection](/manufacturing/quality/quality-inspection) — triggered from a Job Card when required
* [Downtime Entry](/manufacturing/work-orders/downtime-tracking) — records machine stoppages that pause Job Card work