> ## Documentation Index
> Fetch the complete documentation index at: https://docs.bizaxl.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Downtime Tracking

> How to record and analyse unplanned machine stoppages in Bizaxl using Downtime Entries — capturing the duration, reason, and operator for every production interruption.

Downtime Tracking records every unplanned stoppage at a workstation or machine. When a machine breaks down, runs out of materials, or stops for any other reason, the operator creates a Downtime Entry. Over time, these records build a dataset that reveals which machines fail most often, which failure reasons are most costly, and where maintenance investment will deliver the greatest return.

***

## Who Uses This Feature

| Role                      | What They Do                                                |
| ------------------------- | ----------------------------------------------------------- |
| **Machine Operator**      | Records the Downtime Entry when a machine stops             |
| **Maintenance Manager**   | Reviews downtime data to prioritise maintenance and repairs |
| **Production Supervisor** | Tracks the impact of stoppages on production schedules      |
| **Production Manager**    | Uses downtime analysis to understand productivity losses    |

***

## Creating a Downtime Entry

<Steps>
  <Step title="Open Downtime Entry">
    Go to the **Manufacturing** workspace and click **Downtime Entry** from the Production card.
  </Step>

  <Step title="Create a new entry">
    Click **New**.
  </Step>

  <Step title="Select the workstation">
    In the **Workstation / Machine** field, select the machine or station that stopped.
  </Step>

  <Step title="Enter the start and end time">
    Enter the **From Time** (when the machine stopped) and **To Time** (when it restarted). The system calculates the **Downtime** duration in minutes automatically.
  </Step>

  <Step title="Assign the operator">
    Select the **Operator** who was working at the machine when the stoppage occurred. This creates accountability and allows further investigation if needed.
  </Step>

  <Step title="Select the stop reason">
    Choose the **Stop Reason** from the list. Common reasons include:

    * Machine Breakdown
    * Material Shortage
    * Quality Issue
    * Changeover / Setup
    * Scheduled Maintenance
    * Power Failure
    * Operator Absence
  </Step>

  <Step title="Add remarks (optional)">
    Use the **Remarks** field to describe what happened in more detail. Good remarks help maintenance teams understand the root cause.
  </Step>

  <Step title="Save the entry">
    Click **Save**. The Downtime Entry is recorded.
  </Step>
</Steps>

<Frame>
  <img src="https://mintlify.s3.us-west-1.amazonaws.com/bizaxloptimizationsllp/images/placeholder-downtime-entry-form.png" alt="Downtime Entry form showing workstation, from time, to time, operator, and stop reason fields" />
</Frame>

***

## Field Guide

| Field                     | Description                                                        |
| ------------------------- | ------------------------------------------------------------------ |
| **Workstation / Machine** | The machine or workstation that stopped (mandatory)                |
| **From Time**             | When the stoppage began (mandatory)                                |
| **To Time**               | When the machine restarted (mandatory)                             |
| **Downtime**              | Calculated duration of the stoppage in minutes (auto-filled)       |
| **Operator**              | The employee who was working at the machine (mandatory)            |
| **Stop Reason**           | The category of reason for the stoppage (mandatory)                |
| **Remarks**               | Free-text description of what happened and what was done to fix it |

***

## Downtime Analysis Report

The **Downtime Analysis** report is the primary tool for reviewing machine stoppages. Find it in the **Manufacturing** workspace under the Reports card.

It shows:

* Total downtime by workstation
* Downtime broken down by stop reason
* Trend over a date range
* Impact on overall production availability

Use this report to identify:

* Which machines have the highest total downtime
* Whether certain failure reasons are recurring (suggesting a systemic issue)
* Whether downtime is increasing over time

<Frame>
  <img src="https://mintlify.s3.us-west-1.amazonaws.com/bizaxloptimizationsllp/images/placeholder-downtime-analysis-report.png" alt="Downtime Analysis report showing downtime by workstation and reason" />
</Frame>

***

### Last Month Downtime Analysis Chart

The **Last Month Downtime Analysis** dashboard chart is available on the Manufacturing dashboard. It summarises all downtime from the previous month by reason, giving management a quick view of the previous month's machine availability without opening the full report.

***

## Best Practices

**Record downtime immediately when a machine stops.** The longer the delay, the less accurate the from time will be. Inaccurate times mean the total downtime figures are unreliable.

**Choose the correct stop reason.** Generic reasons like "machine fault" are not useful for analysis. Configure specific reasons that reflect the actual failure modes in your plant. The better the categorisation, the more actionable the Downtime Analysis becomes.

**Record brief stoppages too.** It is tempting to skip recording a 5-minute stoppage. But if a machine has 20 such stoppages a day, that is 100 minutes of lost production. Consistent recording of all stoppages — even short ones — gives an accurate picture.

**Use remarks for investigation.** If the maintenance team needs to investigate a repeat failure, detailed remarks from the operator are often the fastest way to understand what happened and when it started.

**Review downtime weekly in supervisor meetings.** A weekly review of the Downtime Analysis report ensures that recurring problems are escalated and addressed before they cause major production disruptions.

***

## Troubleshooting

**The downtime calculation is zero:** Check that both **From Time** and **To Time** are entered and that the To Time is after the From Time.

**The workstation I need is not in the list:** The workstation may not be configured in the Workstation record. Ask your administrator to add it.

**I cannot find the Downtime Entry I just created:** Check the list view filters. New entries may be filtered out if the list is set to show only a specific date range.

***

## Related Features

* [Plant Floor](/manufacturing/work-orders/plant-floor) — monitor active workstations where downtime might occur
* [Job Card](/manufacturing/work-orders/job-card) — job cards paused during downtime periods
* [Workstation](/manufacturing/work-orders/work-order) — the workstation record linked to every Downtime Entry
* [Downtime Analysis Report](/manufacturing/reports-overview) — analyse patterns across all downtime records