> ## Documentation Index
> Fetch the complete documentation index at: https://docs.bizaxl.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Live Classes

> Schedule live online classes, send join reminders, let students and guardians join, and publish class recaps with notes and recordings.

Live classes bring the centre online. An instructor schedules a session, students and guardians get a reminder before it starts, everyone joins from the portal, and afterwards a recap with notes and a recording is published for anyone who missed it.

## Roles and responsibilities

| Role                   | Responsibility                                              |
| ---------------------- | ----------------------------------------------------------- |
| **Instructor**         | Creates, hosts, and cancels live sessions for their batches |
| **Academics User**     | Oversees the class schedule                                 |
| **Student / Guardian** | Joins live sessions and views recaps                        |

## Scheduling a session

<Steps>
  <Step title="Open Classes">
    From the staff sidebar, choose **Classes**.
  </Step>

  <Step title="Create a session">
    Pick the batch, date, and time, and create the online session.
  </Step>

  <Step title="A meeting is provisioned automatically">
    For online sessions, a video meeting is created for you in the background, with a waiting room and cloud recording enabled.
  </Step>

  <Step title="Cancel if plans change">
    You can cancel a session; students and guardians see the update.
  </Step>
</Steps>

<Frame>
  <img src="https://mintlify.s3.us-west-1.amazonaws.com/bizaxloptimizationsllp/images/placeholder-tuition-live-classes.png" alt="Live classes list with upcoming sessions and join buttons" />
</Frame>

## Join reminders

About 30 minutes before a live class, students and their guardians receive a join reminder, sent once per session so no one is nagged repeatedly. This runs automatically; you do not send reminders by hand.

## Joining a class

Students and guardians open **My Classes** to see upcoming sessions and join with one click when the time comes. Each session shows its schedule and a join action.

## Class recaps

After a class, a **recap** is published so students who missed it can catch up. For supported sessions the recap includes the meeting's smart notes and transcript alongside the recording.

| Recap state     | Meaning                               |
| --------------- | ------------------------------------- |
| **Pending**     | The recap is being prepared           |
| **Available**   | Notes and recording are ready to view |
| **Unavailable** | The recap could not be produced       |

Recaps left pending for more than six hours after the class are automatically marked unavailable, so students are not left waiting on a recap that will never arrive.

## Upstream and downstream dependencies

* **Upstream**: a live class needs a [batch](/education/tuition-centre/batches-and-enrolment) with enrolled students.
* **Downstream**: attendance and (for online sessions) [instructor commission](/education/tuition-centre/instructor-hr-and-commission) follow from delivered classes; recaps feed the student's **My Classes** history.

## Best practices

* **Schedule ahead.** Creating sessions early gives the reminder time to reach families before class.
* **Let recaps generate on their own.** Notes and recordings are captured for you; there is nothing to upload manually.
* **Cancel rather than delete.** Cancelling keeps students informed; silently removing a session leaves them guessing.