> ## Documentation Index
> Fetch the complete documentation index at: https://docs.bizaxl.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Workspaces & Navigation
> How Bizaxl College Management is organised - where to start each day, where to find every feature, and how each department navigates their daily work.
Bizaxl College Management has a single hub for all academic operations: the **Education workspace**. From there, every feature is reachable in two or three clicks. This page shows you how the workspace is laid out, how different departments use it daily, and how to find anything quickly.
***
## The Education Workspace
Click **Education** in the left menu bar to open the Education workspace. This is the home base for all academic operations.
The workspace has two main sections: **Shortcuts** (quick-access tiles at the top) and **Reports & Masters** (grouped cards in the body).
***
## Shortcuts - Your Live Dashboard
Eight shortcuts sit at the top of the workspace. Each shows a live count so you know the current state before you open anything.
| Shortcut | Live Count | What It Tells You |
| ---------------------------- | ------------------------ | --------------------------------------------------------- |
| **Student** | Active enrolled students | How many students are currently active in the institution |
| **Instructor** | Active instructors | How many teaching staff are currently active |
| **Programme** | Total programmes | How many academic programmes are running |
| **Course** | Total courses | How many subjects are in the system |
| **Sales Invoice** | Unpaid fee invoices | How many students have outstanding fee payments right now |
| **Monthly Attendance Sheet** | - | Quick link to the monthly attendance report |
| **Course Scheduling Tool** | - | Quick link to the bulk class scheduling tool |
| **Student Attendance Tool** | - | Quick link to the bulk attendance marking tool |
**Reading the shortcuts:** The **Sales Invoice** count is particularly important for the finance team - if this number is high and the due date is approaching, collection follow-up is needed. The **Student** count tells management how many active students the institution has at any moment.
***
## Reports & Masters Cards
Below the shortcuts, 14 cards organise every record and report in the system. Click a card to expand it.
### Student Management Card
**Who uses it:** Admissions team, Registrar
Contains: Student, Student Group, Student Category, Student Batch Name, Programme Enrolment, Course Enrolment, Student Log, Guardian
### Academics Card
**Who uses it:** Academic Administrators, Instructors
Contains: Academic Year, Academic Term, Programme, Course, Topic, Course Schedule, Course Activity
### Admissions Card
**Who uses it:** Admissions Officers
Contains: Student Applicant, Student Admission
### Assessment Card
**Who uses it:** Instructors, Academic Administrators, Examination Cell
Contains: Assessment Plan, Assessment Criteria, Assessment Group, Assessment Result, Grading Scale
### Fee Management Card
**Who uses it:** Finance Officers, Accounts Managers
Contains: Fees, Fee Structure, Fee Category, Sales Invoice, Sales Order
### Attendance Card
**Who uses it:** Instructors, Pastoral Staff, Academic Administrators
Contains: Student Attendance, Student Leave Application
### Tools Card
**Who uses it:** Academic Administrators (bulk operations)
Contains: Programme Enrolment Tool, Student Group Creation Tool, Student Attendance Tool, Student Report Generation Tool, Assessment Result Tool, Course Scheduling Tool
### Setup Card
**Who uses it:** Administrators (at setup and when onboarding new staff)
Contains: Instructor, Room
### Settings Card
**Who uses it:** System Administrator, Academic Administrators
Contains: Education Settings
### Content Masters Card
**Who uses it:** Course Creators, Instructors
Contains: Article, Video, Quiz
### Assessment Reports Card
**Who uses it:** Instructors, Academic Administrators, Management
Contains: Course Wise Assessment Report, Final Assessment Grades, Assessment Plan Status, Student Report Generation Tool
### Fee Reports Card
**Who uses it:** Finance Officers, Management
Contains: Student Fee Collection, Programme Wise Fee Collection
### Attendance Reports Card
**Who uses it:** Instructors, Pastoral Staff, Management
Contains: Absent Student Report, Student Monthly Attendance Sheet, Student Batch-Wise Attendance
### Other Reports Card
**Who uses it:** Admissions Team, Communications
Contains: Student and Guardian Contact Details
***
## Daily Navigation by Department
### Admissions Team - Morning Routine
1. Open **Education workspace**
2. Go to **Admissions card → Student Applicant** - filter by status "Applied" to see today's pending applications
3. Review each application, update status to Approved or Rejected
4. For approved: click **Create Student** button on the applicant record
5. Add guardian contact details to the new student record
6. Check **Student shortcut** to confirm the count has updated
***
### Academic Administrator - Start of Term
1. Open **Education workspace → Settings card → Education Settings**
* Confirm the current Academic Year and Term are set correctly
2. Go to **Tools card → Student Group Creation Tool**
* Generate student groups for all courses in each programme
3. Go to **Tools card → Course Scheduling Tool**
* Build the semester timetable for each group
4. Go to **Tools card → Programme Enrolment Tool** (for returning students)
* Advance continuing students into the new year/term
***
### Instructor - Every Teaching Day
1. Open **Education workspace** (or use the workspace shortcut)
2. Click **Student Attendance Tool** shortcut at the top
3. Select the student group and today's session
4. Mark any absent students - all others default to present
5. Click Submit - done in under a minute
***
### Finance Officer - Daily Operations
1. Open **Education workspace**
2. Check **Sales Invoice shortcut** - how many unpaid invoices are outstanding?
3. Go to **Fee Reports card → Student Fee Collection** to see who owes what
4. For a new billing run: go to **Fee Management card → Fee Schedule → New**
5. Set the due date, add student groups, submit - invoices created, emails sent
***
### Management / Principal - Performance Review
1. Open **Education workspace**
2. Check shortcut counts for quick overview
3. Go to **Attendance Reports card → Student Batch-Wise Attendance** - overall attendance by group
4. Go to **Assessment Reports card → Final Assessment Grades** - academic performance
5. Go to **Fee Reports card → Programme Wise Fee Collection** - revenue by programme
***
## The Class Calendar
The Course Schedule Calendar is the most visual navigation tool in the system. It shows all scheduled classes as colour-coded blocks across a weekly or monthly grid.
**To open the calendar:**
1. Go to **Academics card → Course Schedule**
2. In the list toolbar, click the **Calendar icon**
Use the calendar to:
* Switch between Day, Week, and Month views
* Click any session to open and edit the Course Schedule record
* Filter by Instructor or Student Group using the sidebar filters
* Spot scheduling conflicts (two sessions in the same room at the same time)
***
## Finding Anything Quickly - Global Search
The fastest way to find a specific record is the global search bar at the top of every page in Bizaxl.
Type any of the following and press Enter:
| What You Type | What Opens |
| ------------------------ | ------------------------- |
| A student's name | Their Student record |
| A programme name | The Programme record |
| A course name | The Course record |
| An instructor's name | Their Instructor record |
| "Student Fee Collection" | The fee collection report |
| Any report name | That report |
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## Key Navigation Shortcuts
| Task | Fastest Path |
| ----------------------------- | -------------------------------------------------------------------------------- |
| Take today's attendance | Education workspace → Student Attendance Tool shortcut |
| Check outstanding fees | Education workspace → Sales Invoice shortcut count → click to open filtered list |
| Build next week's timetable | Education workspace → Course Scheduling Tool shortcut |
| Review a student's record | Global search → student name |
| Run monthly attendance report | Education workspace → Monthly Attendance Sheet shortcut |
| Enter exam results | Education workspace → Tools card → Assessment Result Tool |
| Generate student report cards | Education workspace → Assessment Reports card → Student Report Generation Tool |
| Set up a new billing run | Education workspace → Fee Management card → Fee Schedule → New |
***
## HR Workspaces (For Faculty Management)
Staff and faculty records are managed from separate workspaces. Access them from the main Bizaxl menu:
* **HR workspace** - Employee records, departments, HR settings, key reports
* **Leaves workspace** - Leave applications, leave types, holiday lists, allocations
* **Shift & Attendance workspace** - Staff attendance, shift assignments, monthly attendance sheet
* **Recruitment workspace** - Job openings, applicants, interviews, offers
* **Performance workspace** - Appraisals, goals, feedback
* **Payroll workspace** - Salary processing and payroll management
***
## LMS Workspace (For Online Learning)
Online learning content and platform management is in the **LMS workspace**. Access it from the main Bizaxl menu.
The LMS workspace has:
* Shortcuts: Enrollments, Course Completed, Evaluation, Users, Certificate, Course
* Dashboard charts: Certification trend, Signups trend, Enrollment trend
* Cards: Course Data (Course, Chapter, Lesson, Quiz), Course Stats (Interest, Review), Certification (Certificate, Evaluation Request, Evaluation)