> ## Documentation Index > Fetch the complete documentation index at: https://docs.bizaxl.com/llms.txt > Use this file to discover all available pages before exploring further. # Reports > All built-in reports for College Management - attendance, assessments, fees, and contact details - with guidance on what each report answers and how to use it. College Management includes nine built-in reports covering attendance, assessment performance, fee collection, and student contact details. All reports support filters and can be exported to Excel or CSV. *** ## Accessing Reports All reports are accessible from the **Education workspace** under the following cards: * **Assessment Reports card** - Course Wise Assessment Report, Final Assessment Grades, Assessment Plan Status, Student Report Generation Tool * **Fee Reports card** - Student Fee Collection, Programme Wise Fee Collection * **Attendance Reports card** - Absent Student Report, Student Monthly Attendance Sheet, Student Batch-Wise Attendance * **Other Reports card** - Student and Guardian Contact Details You can also access any report directly from the workspace shortcuts or by typing the report name in the global search bar. *** ## Attendance Reports ### Absent Student Report **What it answers:** Which students were absent on which days within a given period? **Who uses it:** Academic administrators and pastoral staff monitoring attendance concerns; instructors reviewing their class attendance. **Business purpose:** Identifies students with attendance patterns that may require intervention - repeated absences, absences on specific days, or absences following a leave application gap. **Typical use case:** A pastoral coordinator runs this report every Monday morning to see which students were absent the previous week. Students with more than three absences are flagged for a follow-up call. **Where to access:** Education workspace → Attendance Reports card → Absent Student Report **Key filters available:** * Date range * Student Group * Course Absent Student Report showing student names, dates of absence, and student group in a tabular format *** ### Student Monthly Attendance Sheet **What it answers:** What was a student's (or group's) attendance record for each day of a specific month? **Who uses it:** Instructors, academic administrators, and parents reviewing attendance for a specific student or class. **Business purpose:** Provides a complete picture of one month's attendance in a grid format - each day across the top, each student down the side, with Present (P), Absent (A), or On Leave (L) in each cell. Used for formal attendance records, parent meetings, and regulatory reporting. **Typical use case:** At the end of each month, the registrar generates Monthly Attendance Sheets for each student group and files them. Parents requesting attendance records receive this report as the official document. **Where to access:** Education workspace → Attendance Reports card → Student Monthly Attendance Sheet Also accessible from the workspace shortcut. **Key filters available:** * Student Group * Month / Year Student Monthly Attendance Sheet showing a grid with days as columns and students as rows, with P/A/L in each cell *** ### Student Batch-Wise Attendance **What it answers:** What is the attendance rate for each student group or batch over a period? **Who uses it:** Academic administrators and management comparing attendance performance across groups, batches, or programmes. **Business purpose:** Summarises attendance at the group level rather than individual level - showing what percentage of sessions each group attended. Useful for spotting groups with systematically low attendance (which may indicate a scheduling problem, an instructor issue, or a cohort at risk). **Typical use case:** The academic director reviews this report at the end of each term to identify which student groups have attendance below 75% and investigates reasons. **Where to access:** Education workspace → Attendance Reports card → Student Batch-Wise Attendance **Key filters available:** * Student Group * Date range *** ## Assessment Reports ### Course Wise Assessment Report **What it answers:** How did each student perform in assessments for a specific course? **Who uses it:** Instructors reviewing class performance; academic administrators preparing results for publication. **Business purpose:** Shows all assessment results for a course grouped by student, with scores and grades. Helps identify students who performed poorly and may need additional support, and students who excelled and may be candidates for recognition. **Typical use case:** After final exams, the course instructor runs this report to see the full grade distribution for their class before submitting results to the registrar. **Where to access:** Education workspace → Assessment Reports card → Course Wise Assessment Report **Key filters available:** * Course * Academic Year * Academic Term * Student Group Course Wise Assessment Report showing student names, assessment scores per criterion, total scores, and letter grades for a single course *** ### Final Assessment Grades **What it answers:** What is each student's final aggregated grade across all assessments in a term or year? **Who uses it:** Registrar's office for generating final results; academic administrators for progression decisions. **Business purpose:** Aggregates all assessment results for each student within a period to produce a summary view of their academic performance. Used for making progression, award, and intervention decisions. **Typical use case:** At the end of a semester, the registrar runs Final Assessment Grades for all student groups. Students falling below the pass threshold are reviewed by the academic board. **Where to access:** Education workspace → Assessment Reports card → Final Assessment Grades **Key filters available:** * Student Group * Academic Year * Academic Term *** ### Assessment Plan Status **What it answers:** Which assessment plans have been completed (results entered) and which are still pending? **Who uses it:** Academic administrators tracking whether all scheduled assessments have been marked and results entered. **Business purpose:** Provides an overview of whether instructors have completed their marking and result entry. Prevents results from being left incomplete at the end of term. **Typical use case:** Two weeks before the end of term, the registrar runs Assessment Plan Status to see which planned assessments still have no results entered. Instructors for those plans are contacted to complete their marking. **Where to access:** Education workspace → Assessment Reports card → Assessment Plan Status **Key filters available:** * Student Group * Academic Year * Academic Term *** ### Student Report Generation Tool The **Student Report Generation Tool** is not a standard report but a document generator. It produces a formatted grade report card for one or more students, suitable for printing and distributing. **Where to access:** Education workspace → Assessment Reports card → Student Report Generation Tool **How to use:** 1. Select the Student Group, Programme, Academic Year, and Term. 2. Click **Generate Report**. 3. Bizaxl produces print-ready report cards for each student in the group. *** ## Fee Reports ### Student Fee Collection **What it answers:** For each student, what is the total fee charged, how much has been paid, and what is the outstanding balance? **Who uses it:** Finance officers monitoring payment progress; accounts managers chasing overdue balances. **Business purpose:** The primary tool for tracking fee collection. Shows the payment status of every student in a selected period, enabling accounts staff to identify who has paid, who has partial payments, and who has paid nothing. **Typical use case:** The accounts officer runs this report every Friday to produce a list of students with outstanding balances, then sends follow-up emails or calls the relevant guardians. **Where to access:** Education workspace → Fee Reports card → Student Fee Collection **Key filters available:** * Academic Year * Academic Term * Programme * Student Student Fee Collection report showing student name, programme, fee amount, amount paid, outstanding balance, and due date *** ### Programme Wise Fee Collection **What it answers:** How much has been collected from each programme, and what is the outstanding balance per programme? **Who uses it:** Finance managers and institutional leadership reviewing revenue by programme. **Business purpose:** Summarises fee collection at the programme level for financial reporting and forecasting. Shows which programmes are collecting well and which have high outstanding balances. **Typical use case:** At the end of each month, the finance manager runs this report to include in the management accounts - showing fee income by programme and the percentage collected vs. invoiced. **Where to access:** Education workspace → Fee Reports card → Programme Wise Fee Collection **Key filters available:** * Academic Year * Programme *** ## Other Reports ### Student and Guardian Contact Details **What it answers:** What are the contact details (phone, email) for all students and their guardians? **Who uses it:** Admissions staff, academic administrators, and pastoral coordinators who need to contact students or parents. **Business purpose:** Provides a master contact list for the institution - student email, mobile, and linked guardian contact details in one downloadable view. Used for communication, emergency contacts, and parent communication. **Typical use case:** At the start of term, the admissions team exports this report to verify all student records have valid contact details before the academic year begins. **Where to access:** Education workspace → Other Reports card → Student and Guardian Contact Details **Key filters available:** * Programme * Academic Year * Student Group *** ## Exporting Reports All reports can be exported: 1. Run the report with your desired filters. 2. Click **Menu** (the three-dot or hamburger icon) in the report toolbar. 3. Select **Export** → choose **Excel** or **CSV**. 4. The file downloads automatically. *** ## Best Practices * **Run attendance reports weekly, not monthly** - catching attendance problems early is more effective than discovering them at the end of term. * **Use Assessment Plan Status before term ends** - this is the only way to know which assessments are still incomplete without checking each one individually. * **Bookmark frequently used reports** - Bizaxl allows you to save report filter settings as a default view. Set your standard filters (current year and term) once and save them. * **Export Student and Guardian Contact Details at the start of each term** - having an offline copy ensures you can contact families if system access is unavailable. * **Review Programme Wise Fee Collection at month-end** - this report is your financial performance dashboard for education revenue.