> ## Documentation Index
> Fetch the complete documentation index at: https://docs.bizaxl.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Assessments
> Plan assessments, record results against a grading scale, and generate grade reports - for exams, tests, assignments, and any other form of student evaluation.
The Assessments feature in College Management handles the full evaluation cycle: planning when and how students will be assessed, defining how marks translate to grades, recording individual student results, and generating grade reports for staff and management.
***
## Who Uses This Feature
| Role | What They Do |
| -------------------------- | ------------------------------------------------------------------------------------ |
| **Academic Administrator** | Creates grading scales, assessment groups, assessment criteria, and assessment plans |
| **Instructor / Examiner** | Creates assessment plans, records results for their student groups |
| **Academic Administrator** | Uses the Assessment Result Tool to bulk-enter results |
| **Management** | Reviews grade reports and assessment performance |
***
## Before You Start
You need:
* **Student Groups** set up with students enrolled
* At least one **Course** associated with the groups being assessed
* An **Academic Year** (and optionally an **Academic Term**)
***
## Assessment Setup
Before you can plan and record assessments, you need to configure three setup elements:
### 1. Grading Scale
A Grading Scale defines how total marks map to letter grades or categories. For example, 90–100 = A+, 80–89 = A, and so on.
**Creating a Grading Scale:**
1. Go to **Education workspace → Assessment card → Grading Scale**.
2. Click **New**.
3. Fill in:
| Field | What to Enter |
| ---------------------- | ------------------------------------------------------------------------------------ |
| **Grading Scale Name** | e.g. "Standard 10-Point Scale" (required) |
| **Description** | Optional explanation |
| **Intervals** | Add rows for each grade band: Threshold (minimum score %), Grade Symbol, Description |
4. Save, then **Submit**.
### 2. Assessment Criteria
An Assessment Criterion is a component of an assessment - for example, "Written Exam", "Lab Work", or "Presentation". Criteria define the breakdown of marks within an assessment.
**Creating an Assessment Criterion:**
1. Go to **Education workspace → Assessment card → Assessment Criteria**.
2. Click **New**.
3. Enter the **Assessment Criteria Name** (e.g. "Theory Paper").
4. Save.
Criteria are added to Assessment Plans and to Courses (as default criteria).
### 3. Assessment Group
An Assessment Group organises assessments into categories for reporting purposes, such as "Midterm", "Final Exam", "Class Tests", or by department.
**Creating an Assessment Group:**
1. Go to **Education workspace → Assessment card → Assessment Group**.
2. Click **New** or expand the tree view.
3. Enter the **Group Name** and optionally set a parent group.
4. Save.
Assessment Groups are structured as a tree - you can create broad categories with sub-groups underneath.
***
## Planning an Assessment (Assessment Plan)
An **Assessment Plan** is the record that schedules a specific assessment for a specific student group. It defines what is being assessed, who is assessing it, when and where, and how results will be graded.
### Creating an Assessment Plan
1. Go to **Education workspace → Assessment card → Assessment Plan**.
2. Click **New**.
3. Fill in:
| Field | What to Enter |
| ---------------------------- | ------------------------------------------------------------- |
| **Student Group** | The group being assessed (required) |
| **Assessment Group** | The category of assessment, e.g. "Midterm" (required) |
| **Course** | The subject being assessed (required) |
| **Grading Scale** | The scale to use for converting marks to grades (required) |
| **Schedule Date** | Date of the assessment (required) |
| **From Time / To Time** | Assessment time slot (required) |
| **Maximum Assessment Score** | The highest possible total score (required) |
| **Room** | Where the assessment takes place |
| **Examiner** | Who conducts the assessment |
| **Supervisor** | Who supervises |
| **Academic Year / Term** | Auto-populated from student group |
| **Assessment Name** | Optional label (auto-generated if blank) |
| **Assessment Criteria** | Breakdown of marks - add each criterion and its maximum score |
4. Save, then **Submit**.
Once submitted, the Assessment Plan is ready for results to be entered.
***
## Entering Results
### Using the Assessment Result Tool (Bulk Entry)
The fastest way to enter results for all students in a group is the **Assessment Result Tool**.
1. Go to **Education workspace → Tools card → Assessment Result Tool**.
2. Select the **Assessment Plan** for which you are entering results.
3. Select the **Student Group**.
4. Click **Get Students** - the tool loads all students in the group with blank score fields.
5. Enter each student's score for each criterion.
6. Click **Submit** - Bizaxl creates one Assessment Result record per student.
### Creating an Individual Assessment Result
For a single student's result:
1. Go to **Education workspace → Assessment card → Assessment Result**.
2. Click **New**.
3. Fill in:
| Field | What to Enter |
| ------------------- | ------------------------------------------------------ |
| **Assessment Plan** | The linked plan (required) |
| **Student** | The student (required) |
| **Details** | Add each criterion with the student's score (required) |
| **Total Score** | Auto-calculated from criteria |
| **Grade** | Auto-applied based on the grading scale |
| **Comment** | Optional feedback for the student |
4. Save, then **Submit**.
***
## Assessment Result Fields
| Field | Purpose |
| --------------- | ------------------------------------------------------------------------ |
| Assessment Plan | Links the result to the plan's schedule, course, and grading scale |
| Student | Who the result is for |
| Details (table) | Score for each assessment criterion |
| Maximum Score | Total available marks - pulled from the plan |
| Total Score | Sum of all criterion scores - calculated automatically |
| Grade | Letter grade or category assigned based on total score vs. grading scale |
| Comment | Feedback or notes for the student's record |
***
## Assessment Workflow Journey
A Grading Scale, Assessment Criteria, and Assessment Groups are configured before any plans are created.
An Assessment Plan is created for the student group, course, date, and grading scale, then submitted.
The exam, test, or assignment is conducted as scheduled.
Marks are entered for all students in the group using the Assessment Result Tool.
Individual Assessment Result records are submitted automatically, one per student.
Each student's grade is calculated and assigned based on their total score and the linked Grading Scale.
The Student Report Generation Tool produces formatted grade reports for students and guardians.
Management reviews the Course Wise Assessment Report and Final Assessment Grades for the term.
***
## Generating Student Grade Reports
The **Student Report Generation Tool** produces a formatted grade report for one or more students, suitable for printing or sharing with students and guardians.
1. Go to **Education workspace → Assessment Reports card → Student Report Generation Tool**.
2. Select the **Student Group**, **Programme**, **Academic Year**, and **Term**.
3. Click **Generate Report** - this creates a formatted report for each student.
***
## Assessment Reports
**Course Wise Assessment Report**
Shows all assessment results grouped by course - useful for seeing how a class performed in a specific subject.
Access: **Education workspace → Assessment Reports card → Course Wise Assessment Report**
**Final Assessment Grades**
Aggregates all assessment results for each student to show final grades across all assessments in a term.
Access: **Education workspace → Assessment Reports card → Final Assessment Grades**
**Assessment Plan Status**
Shows which Assessment Plans have been completed (results entered) and which are still pending.
Access: **Education workspace → Assessment Reports card → Assessment Plan Status**
***
## Automatic Actions
| Action | When It Happens |
| ------------------------------ | --------------------------------------------------------------------------------------------------------- |
| Grade auto-assigned | When an Assessment Result is saved/submitted - Bizaxl calculates grade from total score and grading scale |
| Total score calculated | Automatically from the sum of criteria scores in the Details table |
| Assessment criteria pre-filled | When an Assessment Plan is created for a course that has default criteria |
***
## Best Practices
* **Set up your Grading Scale before creating Assessment Plans** - the grading scale must exist and be submitted before it can be linked to a plan.
* **Add default Assessment Criteria to courses** - if a course always uses the same criteria (e.g. Theory + Practical), add them to the course record. They will pre-populate on new assessment plans for that course.
* **Set Maximum Assessment Score carefully** - the grade is calculated as (Total Score / Maximum Score) × 100 and then mapped to the grading scale. If the maximum is wrong, all grades will be wrong.
* **Use the Assessment Result Tool for group results** - entering results one by one is slow and error-prone. The tool handles the whole group in one session.
* **Group assessments logically in Assessment Groups** - using groups like "Midterm", "Finals", and "Practicals" makes the grade reports and analytics much more useful.
* **Always submit Assessment Plans before entering results** - you cannot link an Assessment Result to a draft Assessment Plan.
***
## Troubleshooting
**The grade is not appearing on an Assessment Result.**
Check that the **Grading Scale** on the linked Assessment Plan is submitted and has intervals covering the score percentage. If the student's percentage falls outside all defined intervals, no grade will be assigned.
**The Assessment Result Tool is showing no students.**
Check that the **Student Group** has students in its Students table and that an **Assessment Plan** for that group exists in submitted status.
**An Assessment Plan cannot be submitted.**
Check that all required fields are filled: Student Group, Assessment Group, Course, Grading Scale, Schedule Date, From Time, To Time, Maximum Assessment Score, and at least one row in the Assessment Criteria table.
**Results were entered incorrectly and I need to correct them.**
Cancel the Assessment Result, amend it, and resubmit. Note that cancellation may require the Academics Manager role.
***
## Related Features
* [Student Management](/education/college-management/student-management) - student groups used in assessment plans
* [Programmes & Courses](/education/college-management/programmes-and-courses) - courses with default assessment criteria
* [Reports](/education/college-management/reports) - detailed assessment report documentation