> ## Documentation Index
> Fetch the complete documentation index at: https://docs.bizaxl.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Admissions

> How to manage the complete admissions process - from opening an application round to reviewing applications and converting approved applicants into enrolled students.

Admissions is where every student's journey begins. The admissions module gives you a structured intake pipeline: open an admission round, receive applications (online or walk-in), review them, and convert approved applicants into student records with a single click.

***

## What Admissions Covers

| Step                          | What Happens                                                                                                                     |
| ----------------------------- | -------------------------------------------------------------------------------------------------------------------------------- |
| **Open an admission round**   | Create a Student Admission record that defines the intake window - which programme, which year, when applications open and close |
| **Receive applications**      | Prospective students apply online through your website, or staff enter walk-in applications manually                             |
| **Review applications**       | The admissions team works through the queue, approving or rejecting each application                                             |
| **Create the student record** | Approved applicants become student records in one click - all their details carry across                                         |

***

## Who Uses Admissions

| Role                       | What They Do                                                                                 |
| -------------------------- | -------------------------------------------------------------------------------------------- |
| **Admissions Officer**     | Reviews incoming applications; approves or rejects; converts approved applicants to students |
| **Academic Administrator** | Sets up admission rounds; configures the admissions portal                                   |
| **Finance Officer**        | Marks whether an application fee has been paid (if applicable)                               |

***

## The Admissions Pipeline

```mermaid theme={null}
%%{init: {'theme':'base','themeVariables':{'fontFamily':'DM Sans','primaryColor':'#e7fdf6','primaryBorderColor':'#14f1b1','primaryTextColor':'#0f172a','lineColor':'#14f1b1'}}}%%
flowchart TD
  A[Student Admission<br/>open the intake round] --> B[Student Applicant created<br/>online or manual]
  B --> C[Admissions team reviews]
  C -->|Approved| D[Create Student button clicked]
  C -->|Rejected| E[Application closed]
  D --> F[Student record created<br/>status set to Admitted]
  F --> G[Guardian details added]
  G --> H[Programme Enrolment]
```

***

## Before You Start

Before running an admission round, ensure:

* **Academic Year** exists in the system (required for Student Admission records)
* **Programme** records are set up (students apply to a specific programme)
* If using the online application form, your institution's website must link to the admissions page

***

## Key Records in Admissions

**Student Admission** - The overarching intake record. You create one per programme, per intake round. It defines when applications are open and can publish an application form on your website.

**Student Applicant** - One record per applicant. Created either by the applicant themselves (online) or by staff (manual entry). Holds all the applicant's details and moves through a status workflow (Applied → Approved → Admitted).

***

## In This Section

<CardGroup cols={2}>
  <Card title="Admission Rounds" icon="calendar-plus" href="/education/admissions/admission-rounds">
    Open and manage intake rounds - set dates, programmes, and publish the online application form
  </Card>

  <Card title="Application Processing" icon="clipboard-check" href="/education/admissions/application-processing">
    Review, approve, reject, and convert applications into student records
  </Card>
</CardGroup>

***

## Quick Start - Running an Admission Round

<Steps>
  <Step title="Create the Admission Round">
    Go to Education workspace → Admissions card → Student Admission → New. Set the programme, academic year, and application dates.
  </Step>

  <Step title="Receive Applications">
    Share the admissions link with applicants, or enter walk-in applications manually via Student Applicant → New.
  </Step>

  <Step title="Review Applications">
    Go to Student Applicant → filter by status "Applied" → open each application → Approve or Reject.
  </Step>

  <Step title="Create Student Records">
    For each approved applicant, click the "Create Student" button → review details → Save.
  </Step>

  <Step title="Add Guardian Details">
    On each new student record, go to the Guardians tab and add parent/guardian contact information.
  </Step>

  <Step title="Proceed to Enrolment">
    The student is now ready for Programme Enrolment. See Academic Management → Programme Enrollment.
  </Step>
</Steps>